HEXHAM TOWN COUNCIL

 

I  HEREBY  GIVE  YOU  NOTICE  THAT a Meeting of the Council will be held in the Council Chamber, Prospect House, Hexham on Monday 10th July 2006, at 7.30 pm, when the following items will be discussed:-

 

A G E N D A

 

1.        Apologies for absence.

2.        [at 7.32pm] A short talk by the Reverend G Usher.

3.        [at 7.40pm] A short talk by Mr C Ormston of Amec Wind Energy on the subject of wind farms.

4.        To agree the Minutes of the Town Council meeting held on the 5th June 2006, enclosed.

5.        Matters arising, if any.

6.        Councillor’s declarations of interest, if any.

7.        Accounts for Payment [list enclosed].

8.        Planning Decisions [list enclosed].

9.        Committee reports.

9.1. To receive the minutes of the Town Council Planning Committee meeting held on 5th June 2006, enclosed.

9.2. To receive the minutes of the Hexham Community Partnership meetings held on 15th May and 12th June 2006, enclosed.

10.     Correspondence.

11.     Accounts 2005/6. Enclosed are accounts details for 2005/6. A proposal that they are approved will be put to the meeting.

12.     To consider NCC proposal to amend parking restrictions at Elvaston Road area, see attached detail.

13.     Any urgent matters at the Chairman of the meetings discretion. [Matters to be raised under this item should be written out [if possible] and handed to the Chairman of the meeting or the Clerk of the Council before the meeting begins.]

 

 

 

 

 

D Tiffin,

Clerk of the Council

1st July 2006

 

Hexham Town Council

Council Office, St Andrews Cemetery

West Road, Hexham NE46 3RR

Answerphone 01434609575 Mobile 07730647563

hagenda0706

HEXHAM TOWN COUNCIL

 

MINUTES OF THE TOWN COUNCIL MEETING HELD ON 5 JUNE 2006

 

3968.PRESENT. Councillor B Pickering the Town Mayor in the Chair, together with Councillors G C Ferguson, T Robson, J V R Hare, H J C Herron, M Way, J B Jonas, J M Lambert, Mrs J C Soulsby, M F C Donnelly, D Kennedy and Mrs I C Whale.

3969.APOLOGIES FOR ABSENCE AND CHAIRMAN’S REMARKS. Cllr B Pickering explained that D Tiffin, the Town Clerk had taken suddenly ill and it was AGREED to send the Council’s best wishes for his recovery. Apologies for absence were received from Cllrs: - Mrs C J Robinson and N Wicks. Cllr M Way also apologised for his late arrival. In attendance Ms Andrea Malcolm of Cheviot Housing and Mr D White from Tynedale Council. [Minute 3977 refers].

3970.MINUTES. It was AGREED the Minutes of the Annual Council meeting held on the 8th May 2006 having been circulated, be signed as a true record.

3971.MATTERS ARISING.

a.       URGENT MATTERS. Cllr Mrs I C Whale was concerned regarding the new agenda item which had replaced ‘Any other business’. It was AGREED the Chairman of the meeting should use discretion in accepting urgent matters raised by Councillors before any meeting commenced.

b.      GRANT AID 2006/7. Minute 3962 refers. On behalf of the Town Twinning Association Cllr D Kennedy expressed thanks for the grant made to the Association. Letters of thanks had also been received from the Lantern Club, Hexham Holiday Club and Hexham Youth Initiative.

c.       OPEN SPACES STANDARDS. Minute 3961 refers. In reply to a question the Mayor explained Milecastle Housing had so many different areas and there were so many separate maps that the scrutiny would be an impossible task.

d.      BUS SHELTER [opp. Hospital]. Minute 3945a refers. It was AGREED in addition to declining the offer of a new shelter that possibly a new stone shelter might be considered in the future.

3972.DECLARATIONS OF INTEREST. There were no declarations of interest.

3973.PLANNING COMMITTEE MEMBERSHIP. Minute 3939 refers. As Cllr J V R Hare was no longer able to serve on the Committee due to his membership of Tynedale Council Development Control Committee it was AGREED Cllr D Kennedy should be elected to the Committee.

3974.ACCOUNTS FOR PAYMENT. It was AGREED to authorise payments in accordance with the lists circulated and as attached hereto. It was also AGREED the accounts queried by Cllr T Robson be deferred pending their clarification.

3975.PLANNING DECISIONS. It was AGREED to receive the decisions of Tynedale Council on planning applications in accordance with the list circulated and attached hereto. It was noted application 20060408 had been approved despite an objection by the Council. The role of the Planning Committee as a consultee of Tynedale Council, which had the benefit of professional officers and which had to be mindful of possible planning appeals was discussed. The Mayor also refereed to a reminder from the Planning Officer that the Council had the opportunity of speaking at Tynedale Development Control Committee meetings. It was AGREED this was something the Council would avail itself of if there were any objections to an application that would be better expressed orally. The problem was that as the time for public speaking was limited to 5 minutes any speaking by a representative of the Town Council would reduce the time available for other objectors. It was AGREED to clarify this anomaly with Tynedale Council.

3976.COMMITTEE REPORTS:-

a.       It was AGREED to receive the minutes of the Town Council Planning Committee meeting held on 8 May 2006, presented by the Deputy Mayor, Cllr J B Jonas.

b.      It was AGREED to receive for information the minutes of the Annual Town Meeting held on 8 May 2006.

c.       It was AGREED to receive the minutes of the Town Council Remembrance Day Working Group meeting held on 8 May 2006 presented by Cllr M Way. Veterans from the Army and Air Force for the wreath laying ceremony had now been contacted but any suggestions for a Navy veteran would be welcomed by Cllr M Way.

d.      It was AGREED to receive the minutes of the Town Council Burial Board Committee meeting held on 22 May 2006, presented by the Deputy Mayor, Cllr J B Jonas. Recommendations made therein were AGREED and additionally the following were noted and AGREED.

                                                               i.      Water supply. Minute 476 refers. The water company account should be paid and negotiations continue on the water supply pipeline responsibilities.

                                                             ii.      Chapel closure. Minute 481 refers. Future temporary closures of the Chapel because of fly infestations will be at the discretion of the Clerk of the Council.

                                                            iii.      Proposed machine store WC and greenhouse. Minute 480 refers. The revised plans for the proposal were perused and agreed. Planning approval will now be applied for.

                                                           iv.      Cemetery fees. The Mayor emphasised that the fees charged by the Council did not bring any profit to the Council.

3977.HOUSING DEVELOPMENT PROPOSAL AT WYDON PARK. A presentation of the proposals was given by Andrea Malcolm of Cheviot Housing accompanied by David White of Tynedale Council. Questions were invited and it was noted that

a.       30 units of mixed affordable housing will be provided.

b.      Allotment tenants had been consulted and this consultation will be ongoing. New allotments will be provided nearby.

c.       Garage tenants were concerned at access and it was confirmed the views of residents of Priestlands Close will be taken into account.

Councillors welcomed the affordable housing to be provided and appreciated the presentation made of the proposals.

3978.STOPGAP – Proposed development of 5 Dean Street for office and accommodation for homeless. In view of the concerns of neighbours regarding the way the existing Stopgap property had been managed it was AGREED to write to Tynedale Council to express the Council’s concern at the anti social behaviour that had previously occurred.

3979.NCC LOCAL TRANSPORT PLAN 2007/8. The consultation period ended on 31 August 2006. It was AGREED a Working group of Cllrs J B Jonas, T Robson and M F C Donnelly consider, prioritise and update the current list of transport requests.

3980.WATER PIPELINE RENEWAL WORKS. Various concerns were expressed at the way in which the work to renew the town’s water mains was being carried out by Fastflow [on behalf of Northumbrian Water]. It was AGREED to ask a representative of Northumbrian Water to attend a meeting of the Council.

3981.TRADE RUBBISH COLLECTIONS. Traders were leaving out their rubbish for collection on a Saturday but of course no collection could take place until the Monday. It was AGREED to ask Tynedale Council to issue warning letters to these traders.

3982.ADVERTISING ‘A’ BOARDS. In reply to a question regarding removal of ‘A’ boards the Mayor advised that the County Highways office had issued warnings to the owners for the boards’ removal. Placing these boards on the highway was of course an offence. It was noted work was proceeding on new signage for trading estates through the offices of the Community Partnership.

3983.YOUTH COUNCIL. The Queen Elizabeth High School was introducing pupils to the democratic system and it was AGREED to invite the School Council to attend a future meeting of the Council.

3984.CYCLISTS. The continuing problem of cyclists riding on footpaths had been written of in the Observer newspaper. It was AGREED a copy be sent to the local Police Inspector in support of the Councils previously expressed concerns.

3985.QUEEN ELIZABETH HIGH SCHOOL. The new drama building had brought complaints form nearby residents that its colour was inappropriate. It was confirmed planning approval had been given and the school would not have the finance to repaint it for the foreseeable future. However the school was considering planting trees to screen the building.

3986.ACCOUNTS 2005/6. Draft copies of the Accounts had been circulated and a formal proposal that they be accepted will be put to the July meeting.

3987.NEXT MEETING. The next meeting of the Council would be held on 10 July 2006.

 

 

 

________________________Chairman

 

HEXHAM TOWN COUNCIL

ACCOUNTS FOR PAYMENT ON 10 JULY 2006

 

Payee
Detail

Cheque issued for

Vat

Net of vat

Cheque number

Ref.

Staff wages/Clerks fee

July total

7286.38

 

7286.38

104187/92, 94

-

Northumberland C C

LG Pension Fund – July

1721.36

 

1721.36

104195

5050

Inland Revenue

PAYE 3

2051.68

 

2051.68

104196

5049

Purdy’s Skip Hire

Cemetery one lift

144.00

21.45

122.55

104197

5021

Philip Sewell, Dairyman

Cemetery staff account

18.86

 

18.86

104198

5028

Crawford Higgins

Fees [interim] new store building at cemetery

3012.70

448.70

2564.00

104199

5026

Viking Direct

Printer inks

49.31

7.34

41.97

104200

5047

M Charlton Ltd

Decorating materials [Chapel]

75.49

11.24

64.25

104201

5031

HSBC

Bank charge

20.00

 

20.00

Ddb

5018

Dale Garage

Diesel/petrol

120.89

18.01

102.88

Ddb

5024

Viking Direct

Stationery

90.03

12.78

102.81

104202

5047

WCF Fuels Ltd

Diesel

418.43

10.03

398.50

104203

5024

David Robinson Nurseries Ltd

Plants and compost

144.76

21.56

123.20

104204

5021

C J L Fenwick

Double hanging baskets brackets

96.35

14.35

82.00

104205

5040

Stokoe Rodger

Bookkeeping service 2005/6

851.88

126.88

725.00

104206

5017

Arco Ltd

Vehicle warning light bar

110.87

16.51

94.36

104207

5026

David Dixon

Replacement mower [Rover Honda serial 1063897]

705.00

105.00

600.00

104208

5026

David Dixon

Propane gas and gasket

21.71

1.46

20.25

104209

5024

Vodaphone

Accounts

95.09

14.16

80.93

Ddb

5032

Peter Burgon

Internal auditor fee

150.00

 

150.00

104210

5017

David Robinson Nurseries Ltd

Bedding and basket plants

926.73

138.03

788.70

104211

5040

David Dixon

Water tank [pickup] and fittings

575.75

85.75

490.00

104212

5026

Lloyd Ltd

New mower GT Dane super surfer serial tcse18h020201

8883.00

1323.00

 

-

-

Lloyd Ltd

Part ex on Countax mower

1400.00cr

 

7483.00

104213

5026

 

 

HEXHAM TOWN COUNCIL

ADDITIONAL ACCOUNTS FOR PAYMENT ON 10 JULY 2006

 

Payee
Detail

Cheque issued for

Vat

Net of vat

Cheque number

Ref.

D Tiffin

Postage refunded

33.46

 

33.46

104214

5045

Brian Nichol Wark Ltd

Installation of electric lighting, heating to store chapel at Cemetery [as quote]

3049.13

454.13

2595.00

104215

5026

David Dixon

Propane gas

34.97

1.67

33.30

104216

5024

Viking Direct

Tea coffee sugar supplies

59.95

-

59.95

104217

5028

David Robinson Nurseries Ltd

Fork shears compost

35.95

5.35

30.06

104218

5021

M Charlton Ltd

Nails

16.24

2.42

13.82

104219

5021

 

HEADSTONES REPAIR - ACCOUNTS FOR PAYMENT [These totals will be part refunded [35%] by Corbridge PC in due course]

Payee
Detail

Cheque issued for

Vat

Net of vat

Cheque number

Ref.

J T Dove Ltd

Concrete

91.86

13.68

78.18

104220

5038

 

MAYORS ALLOWANCE - ACCOUNTS FOR PAYMENT