I HEREBY GIVE NOTICE THAT a Meeting of the Hexham Town Council Burial Board
Management Committee will be held in the Council Office, St Andrews Cemetery,
West Road, Hexham on Monday 30 July 2007 at 2.30 PM when the following items
will be discussed:-
A G E N D A
1. Apologies for absence.
2. To agree the Minutes of the Hexham Burial Board Management Committee meeting
held on 4 June 2007 enclosed, presented to and recommendations agreed by Council
on 9 July 2007.
3. Matters arising, if any.
4. Declarations of interest, if any. [See memorandum enclosed].
5. Finance - to receive Budget Report; Profit and Loss Account; Balance Sheet
and Period Trial Balance.
6. Store and greenhouse project - report on progress.
7. Cemetery and Allotment site inspections - to consider any matters arising
therefrom [if any]. Minute 555b refers.
8. Assistant Cemetery Manager - report.
9. Staff appraisals. It is recommended yearly appraisals are carried out. Cllr
A R Travis has agreed to be responsible. Committee to agree or otherwise.
10. Staff training - report.
11. To agree a date for the next Committee meeting.
12. Any urgent matters at the Chairman of the meetings discretion. [Matters
to be raised under this item should be written out [if possible] and handed
to the Chairman of the meeting or the Clerk of the Council before the meeting
begins.]
D Tiffin,
Clerk of the Council
23 July 2007
Hexham Town Council
Council Office, St Andrews Cemetery
West Road, Hexham NE46 3RR
01434609575 Mobile 07710055051
Clerk@hexhamtowncouncil.gov.uk
Hagenda0707 Cemetery
HEXHAM TOWN COUNCIL
MINUTES OF THE TOWN COUNCIL BURIAL BOARD MANAGEMENT COMMITTEE MEETING HELD ON 4 JUNE 2007.
551. PRESENT. Councillor J B Jonas, the Town Mayor in the Chair together with
Cllrs: B Pickering, G C Ferguson, T Robson, M F C Donnelly and Mrs. I C Whale.
552. CHAIRMAN. It was AGREED Cllr T Robson, the Deputy Mayor be elected Chairman
of the Committee and he took the Chair.
553. APOLOGIES FOR ABSENCE. Apologies for absence were received from Cllr A
J Travis.
554. MINUTES. It was AGREED the minutes of the Burial Board Management Committee
meeting held on the 2 April 2007 having been circulated, be signed as a true
record. The recommendations made had been AGREED by Council on 14 May 2007.
555. MATTERS ARISING.
a. FLOWER BASKETS. Minute 545a refers. The cost was now confirmed at £0.38
per basket x 3x weekly x 18 weeks = £36.72 each basket. It was though
only the baskets on lampposts in Beaumont Street that may need watering. The
barrier baskets and flower beds planted by the Council will be watered by Council
staff. It was AGREED the watering of baskets on Beaumont Street be carried out
by Tynedale if this proved necessary because Council staff were unable to do
so.
b. CEMETERY AND ALLOTMENT INSPECTIONS. Minute 547 refers. It was AGREED inspections
should take place as follows:-
i. June - Cllrs G C Ferguson and A R Travis.
ii. July - Cllrs B Pickering and M F C Donnelly.
iii. August - Cllrs Mrs. I C Whale and T Robson.
iv. September and monthly thereafter in the same sequence.
It is up to Councillors whether or not inspections are carried out jointly.
Any matters raised by inspections are to be reported to the Clerk. If necessary
thereafter the Clerk will report to the Committee.
556. DECLARATIONS OF INTEREST. There were no declarations of interest.
557. FINANCE. The 2006/7 year end Budget Report; Profit and Loss account, Balance
Sheet, Period Trial Balance report and Bank Reconciliation were received and
approved. In addition the year end Audit statement for 2006/7 was received,
agreed and approved. The Council is RECOMMENDED to approve the year end accounts
at its meeting on 4 June 2007. Copies of all these reports are attached to this
Minute.
558. STORE AND GREENHOUSE PROJECT. A progress report was given and the Committee
carried out an on site inspection. It was noted the project was on track for
completion by the end of June 2007.
559. ASSISTANT CEMETERY MANAGER. For information Cllr T Robson confirmed an
exit interview with John Thirlwell, as requested by full Council, had taken
place by Cllr T Robson in the presence of the Clerk and Mrs. J Thirlwell. Notes
taken at the interview will be copied to Mr. Thirlwell. Mr. and Mrs. Thirlwell
had stated they hoped to vacate the Lodge before the end of July and had been
told this was agreeable. It was reported the vacancy had been advertised but
applications up to date had been few. It was AGREED if required the vacancy
be advertised again and all applications received to date carried forward. The
interview panel would be Cllrs T Robson and B Pickering with the Clerk in attendance.
[Due to Cllr Pickering taking ill subsequently the Committee Chairman requested
Cllr A R Travis take his place.]
560. ALLOTMENT COMPETITION. Cllr B Pickering advised he had provided a trophy
for this competition. The trophy will be 'The Joseph Pickering Memorial Trophy'
in memory of his late Father. It was AGREED the Judges for 2007 will be Cllr
B Pickering and Roy Dallison, Chairman of the Hexham in Bloom Committee.
561. BIRD FEEDERS. It was AGREED bird feeders should be sited within the Cemetery
to attract and support birdlife.
562. TREE INSPECTIONS. It was noted two trees were showing signs of die back
and needed to be felled and many other trees needed pruning. The Clerk also
advised an annual inspection of trees in the Cemetery was advisable on safety
grounds. It was therefore AGREED an arboricultural health and safety report
should be carried out. It was further AGREED the Clerks recommendation that
Premier Tree Services Ltd be instructed in this matter.
563. MOWER. For information the Clerk reported he had recently authorized purchase
of a nearly new self propelled mower at a cost of £212.77 from David Dixon.
564. NEXT MEETING. The next meeting of the Committee would be held at 2.30 pm
on 30 July 2007.
Chairman ………………………………………………….