HEXHAM TOWN COUNCIL
Hexham Burial Board
I HEREBY GIVE NOTICE THAT a Meeting of the Hexham Burial Board Committee will
be held in the Council Office, St Andrews Cemetery, West Road, Hexham on Tuesday
5th September 2006 at 2.15 PM when the following items will be
discussed:-
A G E N D A
1. Apologies for absence.
2. To agree the Minutes of the Hexham Burial Board
Management Committee meeting held on the 22 May 2006 enclosed, presented to
Council on 5 June 2006.
3. Matters arising, if any.
4. Water supply – update.
5. Greenhouse and machinery store update.
6. Web site/computer. See memorandum enclosed.
7. Cemetery records. See memorandum enclosed.
8. Allotments rental review. See memorandum enclosed.
9. Cemetery charges review. See memorandum enclosed.
10. Cemetery entrance gateway and lay-by. See memorandum
enclosed.
11. Financial matters. See memorandum enclosed.
12. To agree a date for the next Committee meeting.
13. Any other business.
D Tiffin,
Clerk of the Council
25 August 2006
Hexham
Town Council
Council
Office, St Andrews Cemetery
West
Road, Hexham NE46 3RR
Answerphone
on 01434609575
Mobile
on 07710055051
hagenda0906cemetery
HEXHAM TOWN COUNCIL
MINUTES OF THE HEXHAM TOWN COUNCIL
BURIAL BOARD MANAGEMENT COMMITTEE MEETING HELD ON THE 22 MAY 2006
471.PRESENT. Cllr. J B Jonas, Deputy Town Mayor in the
Chair together with Cllrs. B Pickering the Town Mayor, Cllrs Mrs I C Whale, M
Way and T Robson.
472.CHAIRMAN. It was AGREED Cllr J B Jonas be re-elected
to chair the committee.
473.APOLOGIES for absence were received from Cllrs J M
Lambert and D Kennedy.
474.MINUTES. It was AGREED to receive the minutes of the
meeting held on the 6 February 2006, presented to Council on the 6 March 2006.
475.MATTERS ARISING. There were no matters arising.
476.WATER SUPPLY. In view of the confidential nature of
the matters to be discussed under this heading it was AGREED the matter should
remain confidential. Detailed minute is attached hereto.
477.LODGE CENTRAL HEATING. Noting the memorandum
circulated it was AGREED tenders be obtained for the replacement of the oil
fired central heating boiler with a solid fuel system and also for a propane
gas system. As finance had not been allowed for this work redecoration of the
interior and exterior of the Cemetery premises will be deferred pending
completion of this and other urgent works.
478. GREENHOUSE AND MACHINERY STORAGE BUILDING. The
revised plans for this building were perused and were AGREED. The Council is
RECOMMENDED to approve the proposals and to support the planning application
when received. The proposed building will no longer be on the site of the
existing greenhouses but aligned east west alongside the pathway to the north
of the Lodge garden. In addition the plans will be amended to include toilet
accommodation for staff and public use; this amendment will be more economical
than adapting the present toilets to DDA specification.
479.ADAPTING PRESENT TOILET ACCOMMODATION TO DDA
SPECIFICATION. As reported in the previous minute this particular work is no
longer to proceed.
480.MACHINERY REPLACEMENT. After noting an oral report
from the Chairman on the demonstration of a replacement for the Countax mower
it is RECOMMENDED a MK2 Great Dane Super Surfer grass cutter with calor gas
conversion be purchased from Lloyd Ltd at a cost of £6160.00 using the Countax
in part exchange. The 2006/7 budget figure set aside for this replacement was
£7000.00. Staff will be fully trained [foc] in the use of the machine and
certificates of competence issued to them.
481.CEMETERY CHAPEL. Due to the annual problem in the
Chapel with fly infestation, it had been necessary to close the Chapel until
June. This problem occurred each year and despite trying many differing methods
to eradicate the flies the problem occurred every year as soon as the weather
warmed up. The Superintendent suggested the Chapel in the future is closed
during April and May and this action is RECOMMENDED.
482.CHAPEL DECORATION. A complaint had been received that
the Chapel decoration was poor and detracted from the use of the building. The
Clerk and the Superintendent had agreed its condition was very poor and
therefore during the current closure temporary repairs to decoration had been
carried out. The complete redecoration of the Chapel is listed in the 2006/7
budget but cannot be carried out until works to the new storage building is
complete and total funding requirement clarified.
483.CEMETERY FEES. A further complaint had been received
on the fees charged for those who did not reside in the Parish and who
consequently paid nothing towards the cost of the Cemetery. It was AGREED a
press release could be drafted in case any similar complaints result in adverse
press articles and it was also noted the complainant had been written to with
an explanation of the losses the Cemetery made.
484.SCARBOROUGH COUNCIL. Cllr B Pickering advised he
intended to travel to Scarborough to discuss with Scarborough Council the way
in which its finances were supported by its District Council. He felt it might
be advantageous to the Council and to Tynedale Council if his interpretation of
the methods used was correct. The Committee AGREED he should report to the
Council thereafter.
485.CHRISTMAS LIGHTS. As there was no separate Committee
to deal with this subject the Chairman suggested the Burial Board Committee
consider the suggestion that additional displays be purchased to decorate the
lighting columns on Beaumont Street [8 in all]. The design suggested was
considered and it was AGREED they would be an attractive style in keeping with
the historic nature of the area. The cost was entirely within the total set
aside for additional displays with the 2006/7 budget. Contractors will now be
approached to ascertain interest in tendering for the erection/dismantling of
the 2006/7 display.
486.NEXT MEETING. It was AGREED
the next meeting would be held on 14 August 2006 at 2.00pm.
---------------------------------------------Chairman
HEXHAM TOWN COUNCIL
CONFIDENTIAL MINUTE OF THE HEXHAM
TOWN COUNCIL BURIAL BOARD MANAGEMENT COMMITTEE MEETING HELD ON THE 22 MAY 2006
476.WATER SUPPLY. After noting
the memorandum circulated on the history of the water supply and the leakages
that had occurred and after lengthy discussions it was AGREED that
a.
A site meeting must be arranged with the water company to further
consider the matter. Cllrs B Pickering and J B Jonas will attend with the
Clerk.
b.
The Clerk will further investigate this matter with the nearby property
owner at Spital Lodge.
c.
An informal discussion could take place with the Golf Club.
d.
The outstanding water company account should be paid.
---------------------------------------------Chairman
HEXHAM TOWN COUNCIL
MEMORANDUM TO THE HEXHAM TOWN COUNCIL
BURIAL BOARD MANAGEMENT COMMITTEE MEETING 5 SEPTEMBER 2006
i.
Web
site & COMPUTER. The Council does not
have a web site and may wish to have one.
1.
Domain name.
Hexham.gov.uk is available and is the usual local government web page name
format. It could be ‘booked’ and a yearly fee paid to retain it.
2.
The Courant hosts
Hexhamnet and this was used to host a page[s] under the Town Council heading
but this page[s] was never the responsibility of the Council [nor were we asked
to input anything to it]. It is now out of date or just plain wrong. It has
been suggested that these pages could be updated but this is not the way to
provide a proper Council site web site. Hexhamnet can be linked; as of course
can any other sites such as Tynedale DC, Northumberland CC to Hexham.gov.uk.
3.
If a Council site is to
be created it needs to be set up by someone who specialises in this work. Once
set up it would need to be updated [say] monthly with minutes, agendas, etc.
This updating could be done by non technical persons such as your Clerk!!
ii.
Computer. If there is a
web site then it must provide email so that the public, other authorities and
organisations can contact the Council. I have my own Internet access but this
is not broadband and anyway I personally pay for it. Broadband is the format
needed to run a proper site and to deal with emails. Town Councillors would have
individual email addresses within the Council site.
iii.
The computer at the
Cemetery office uses Windows ME 2000 operating system, now out of date and so the
operating system needs to be updated.
iv.
The Courant has quoted
to set up a web site for the Council but I consider the quote is rather high
and the site manager currently setting up Corbridge.gov.uk may be more competitive.
I therefore RECOMMEND quotes are obtained to
1.
Supply and set up a computer
suitable for web site hosting and for emails with a broadband connection. [In
addition the computer I use at home could be ‘linked’ to the cemetery office
system provided I had a home broadband connection too. The Cemetery computer
would then be available to me at home and vice versa].
2.
Create and maintain a
web site Hexham.gov.uk.
3.
Arrange monthly updating
of the site.
i.
I have checked with NCC
Highways for the ownership of the area and it is the Council’s. [See map
attached.] I RECOMMEND the area is tarmaced and bollards are installed along
the line marked A-B. Bollards will prevent use of the area by local garages that
use it as a turning area many times weekly. When a funeral takes place, the
bollards will be removed [if removable types are installed]. If Committee agrees
it will further need to agree the bollards type [removable or not].
ii.
The cost of a bollard is
£225 or £122 if non removable. I estimate twelve bollards will be needed.
iii.
The cost to tarmac the
areas is £5456 though this is subject to tender.
iv.
I also RECOMMEND the NCC
is asked for the footpath area to be tarmaced at the same time. The estimated
cost to the NCC would be £1746.00.
i.
Regarding finance
required for the lay by and gateway areas I RECOMMEND if this work is recommended
by committee that
1.
Tenders are obtained.
2.
The finance needed is
added to the loan to be applied for from the PWLB for the Store, greenhouse and
toilets. The tarmac work is considered an improvement to the structure of the
Cemetery.
ii.
INSURANCE.
1.
Council has to consider
the Audit report from last year. It suggested cover for Fidelity Guarantee insurance
be reviewed. It is presently £10000.00 and covers the Council should any staff
defraud the Council. I have always felt that this was an adequate amount as it
is far in excess of any cash/cheques held by staff. The Auditor suggested cover
should be for the amount in the Bank account and so I obtained a quote for
£100,000.00 cover which means an additional premium of £441.00. However should
Council decide the present cover is sufficient then that is all that is
required to comply with Financial Regulations. In these regulations insurance cover
needs to be reviewed annually, [as it has been up to now] and the decision
minuted.
2.
All [other] insurances
need to be reviewed annually and Committee may remember all premises were
re-valued last year by Lewis Smith Associates. The various sums insured at
present are listed on the attached copy of the Policy schedule. I suggest these
are, under most headings, adequate sums insured. [The schedule does not include
vehicles [Mazda pick up and Kubota tractor] which are separately insured under
comprehensive motor policies. However the revaluations of the Cemeteyr premises
were deferred pending a specialist survey of the decorated stonework. This has
now shown figures in excess of current cover. The Surveyors recommended sums insured
are listed below and I RECOMMEND insurance cover is amended accordingly:-
a.
West Chapel £336,000.00
b.
East Chapel £336,000.00
c.
Walls and entrance gates £62000.00
d.
Plus, for supply only of
decorative stonework £320,000.00
e.
TOTAL £1,054,000.00
D Tiffin, Clerk of the
Council, 18 August 2006
P A
G E T W O
HEXHAM TOWN COUNCIL
ST. ANDREWS CEMETERY, WEST ROAD, HEXHAM, NE46 3RR. [on the B6531]
A. David Boaden, Cemetery Manager, Council Office, St.
Andrews Cemetery, Hexham NE46 3RR. [Answerphone/Fax on 01434609575 or Mobile on
07710053732
C
H A R G E S A N D R U L E S - 2006/2007
48 hours advance notice must be given for
all burials
The Standard charge is payable UNLESS the deceased was before [that is within 12 months
of] death a resident living in Hexham Parish
PART 1: Burials [These charges apply if the burial takes
place Monday to Friday]
|
|
|
Standard charge |
Parish resident |
|
1 |
Body of a stillborn
child or baby not over six months old |
NIL |
NIL |
|
2 |
Body or cremated
ashes of a child |
260 |
60 |
|
3 |
Body of a person
whose age at death exceeded 12 years |
1100 |
275 |
|
4 |
Cremated ashes of
person whose age at death exceeded 12 years |
360 |
90 |
|
5 |
For graves more than
5 foot deep a further fee for each additional foot depth of |
180 |
45 |
PART 2: Rights granted
|
|
|
Standard charge |
Parish residents |
|
1 |
Right of burial for
99 years |
140 |
35 |
|
2 |
Right to construct
and to burial in a walled grave |
Fee by prior arrangement |
Fee by prior arrangement |
|
3 |
Right to erect a
memorial for 30 years |
1100 |
275 |
|
4 |
Renewal of Right to
Erect a memorial for a further 30 years |
FOC |
FOC |
PART 3: Woodland section. Charge includes the casket, a flat
stone marker and a tree planting apart from Item [4] which includes the casket
only
|
|
|
Standard charge |
Parish resident |
|
1 |
Burial |
2200 |
550 |
|
2 |
Burial of Ashes in
the area set aside |
1320 |
330 |
|
3 |
Burial of Ashes or
Body of baby not over 6 months old in the area set aside |
1320 |
330 |
|
4 |
Burial of Ashes in
pre-purchased plot. N.B. No additional plaque is permitted |
180 |
45 |
PART 4: Other charges
|
|
|
Standard charge |
Parish resident |
|
1 |
Search of burial
register and for copy of the entry |
10.00 |
10.00 |
|
2 |
Certified copy of
entry of burial |
10.00 |
10.00 |
|
3 |
Transfer of Right of
Burial |
50.00 |
50.00 |
|
4 |
Use of the Chapel |
50.00 |
50.00 |
|
5 |
Brass memorial plaque
in the Chapel with up to 70 letters engraved |
150.00 |
150.00 |
|
6 |
Every additional
letter over 70 engraved on a memorial plaque |
At cost |
At cost |
|
6 |
Sale of memorial
fixing saddle, each |
50.00 |
50.00 |
|
8 |
Any item not
described heretofore |
Fee by prior arrangement |
Fee by prior arrangement |
PART 5: Pet Cemetery charges
Fee includes exclusive
right of burial for fifteen years renewable on payment of an additional fee
|
1 |
Burial of a pet dog, cat or other small pet or the ashes thereof |
50.00 |
|
2 |
For the same including numbered flat stone marker |
90.00 |
|
3 |
Renewal of right of
burial for additional 15 year period |
50.00 |
P A G E O N E
HEXHAM TOWN COUNCIL
ST. ANDREWS CEMETERY, WEST ROAD, HEXHAM, NE46 3RR. [on the B6531]
A. David Boaden, Cemetery Manager, Council Office, St.
Andrews Cemetery, Hexham NE46 3RR. [Answerphone/Fax on 01434609575 or Mobile on
07710053732
C
H A R G E S A N D R U L E S - 2007/2008
48 hours advance notice must be given for
all burials
The Standard charge is payable UNLESS the deceased was before [that is within 12 months
of] death a resident living in Hexham Parish
PART 1: Burials [These charges apply if the burial takes
place Monday to Friday]
|
|
|
Standard charge |
Parish resident |
|
1 |
Body of a stillborn
child or baby not over six months old |
NIL |
NIL |
|
2 |
Body or cremated
ashes of a child |
275 |
65 |
|
3 |
Body of a person
whose age at death exceeded 12 years |
1155 |
290 |
|
4 |
Cremated ashes of
person whose age at death exceeded 12 years |
380 |
95 |
|
5 |
For graves more than
5 foot deep a further fee for each additional foot depth of |
190 |
95 |
PART 2: Rights granted
|
|
|
Standard charge |
Parish residents |
|
1 |
Right of burial for
99 years |
150 |
38 |
|
2 |
Right to construct
and to burial in a walled grave |
Fee by prior arrangement |
Fee by prior arrangement |
|
3 |
Right to erect a
memorial for 30 years |
1155 |
290 |
|
4 |
Renewal of Right to
Erect a memorial for a further 30 years |
FOC |
FOC |
PART 3: Woodland section. Charge includes the casket, a flat
stone marker and a tree planting apart from Item [4] which includes the casket
only
|
|
|
Standard charge |
Parish resident |
|
1 |
Burial |
2300 |
580 |
|
2 |
Burial of Ashes in
the area set aside |
1385 |
345 |
|
3 |
Burial of Ashes or
Body of baby not over 6 months old in the area set aside |
1385 |
345 |
|
4 |
Burial of Ashes in
pre-purchased plot. N.B. No additional plaque is permitted |
190 |
48 |
PART 4: Other charges
|
|
|
Standard charge |
Parish resident |
|
1 |
Search of burial
register and for copy of the entry |
11.00 |
11.00 |
|
2 |
Certified copy of
entry of burial |
11.00 |
11.00 |
|
3 |
Transfer of Right of
Burial |
50.00 |
50.00 |
|
4 |
Use of the Chapel |
50.00 |
50.00 |
|
5 |
Brass memorial plaque
in the Chapel with up to 70 letters engraved |
150.00 |
150.00 |
|
6 |
Every additional
letter over 70 engraved on a memorial plaque |
At cost |
At cost |
|
6 |
Sale of memorial
fixing saddle, each |
75.00 |
75.00 |
|
8 |
Any item not
described heretofore |
Fee by prior arrangement |
Fee by prior arrangement |
PART 5: Pet Cemetery charges
Fee includes exclusive
right of burial for fifteen years renewable on payment of an additional fee
|
1 |
Burial of a pet dog, cat or other small pet or the ashes thereof |
55.00 |
|
2 |
For the same including numbered flat stone marker |
100.00 |
|
3 |
Renewal of right of
burial for additional 15 year period |
55.00 |
PART 6: Cemetery Rules
[1] These Rules
must be read in conjunction with the Rules relating to the erection and
maintenance of Memorials.
[2]. In all matters relating to the
Cemetery, the Council's decision is final. The Council acts under the Local
Authorities Cemeteries Order 1977 [as amended].
[3]. The Council may prune or remove any
plants, pots, ornaments, shrubs, grass or trees anywhere within the Cemetery
without notice or compensation, if the Council at its own absolute discretion
considers it necessary for the good order and running of the Cemetery.
[4] After funerals all flowers and wreaths laid on a grave will be removed
and disposed of not earlier than 14 days after the funeral takes place.
[5] After Christmas all flowers and wreaths laid on a grave will be removed
and disposed of not earlier than the 14th February.
[6]. Grave Spaces. No marking, delineating
or decoration of a Grave space is allowed. Any ornamentation on a grave will be
removed. Grave spaces must be kept in a tidy condition. Please contact the
Cemetery Manager if further clarification is needed.
[7] Memorial stones are not permitted unless a fee in Part
2 has been paid.
[8] Grave kerbs are no longer permitted anywhere
in the Cemetery. Existing kerbs may be repaired or renewed.
[9] In the Woodland Burial section:-
An
alternate flat stone marker to that provided by the Council may be used
provided it is in stone size 9” by 9” by 2”[depth]. Any wording must include
the plot number.
Flower
bulbs can be planted but only with prior permission from the Cemetery Manager.
All
trees planted in this section, the site of, the type of, and the retention of,
are at the sole discretion of the Council.
Woodland
burial plots cannot be purchased in advance but an adjoining plot, if
available, may be purchased by the partner of the deceased. No refund is given
if the plot is subsequently not used.
For a plot purchased
before 31 March 2004 the refund of a prepaid fee is permitted
if the Reservation Certificate issued at the date of purchase is returned with
the request for a refund. 15% of the current fee [Part 3[1] will be
charged and deducted from the original fee paid when the refund is made.
No refund is given without the Reservation Certificate being produced.
[10] Motor Cars and Dogs [which must be held on a lead] are not
allowed in the Cemetery without permission of the Cemetery Manager.
[12] The Pet
Cemetery is open for burials between 3.30 PM and 4.30 PM, Monday to Friday.
[13]. The Cemetery is normally open between
9.00 AM and 6.00 PM [Dusk if earlier].
[14]. The Cemetery Manager is normally available
for enquiries Monday to Friday [Bank Holidays excepted] between 9.00 AM and
3.00 PM and by telephoning 07710053732.
By order of the Council
Derick Tiffin, Clerk of the Council,
Council Office,
St Andrews Cemetery, West Road,
Hexham. NE46 3RR