HEXHAM TOWN COUNCIL

 

I  HEREBY  GIVE  YOU  NOTICE  THAT a Meeting of the Council will be held in the Council Chamber, Prospect House, Hexham on Monday 6 November 2006, at 6.45 pm, when the following items will be discussed:-

 

A G E N D A

 

1.        Presentation of Hexham in Bloom awards.

2.        Apologies for absence.

3.        To agree the Minutes of the Town Council meeting held on the 2 October 2006, enclosed.

4.        Matters arising, if any.

5.        Councillor’s declarations of interest, if any.

6.        Accounts for Payment [list enclosed].

7.        Planning Decisions [list enclosed].

8.        Committee reports.

8.1.To receive the minutes of the Town Council Planning Committee meeting held on 2 October 2006, enclosed.

9.        To receive Report on crime trends from Cllr N Wicks, enclosed.

10.     Correspondence.

11.     [at 7.30pm] Talk by Mike Weaver, Medical Director, Dr Derek Thompson, Medical Director and Mrs A Wright Asst. Director from Northumbria Healthcare NHS Trust on future plans for Hexham Hospital.

12.     To receive tenders for erection of Christmas lighting display. [See memorandum enclosed].

13.     Town Twinning gifts. To consider the proposal detailed in Minute 4046.

14.     Hexham in Bloom 2007. [See memorandum enclosed].

15.     Audit 2005/6. Details enclosed are to be received. [The Clerk will report to Council his recommendations on this subject in due course].

16.     Any urgent matters at the Chairman of the meetings discretion. [Matters to be raised under this item should be written out [if possible] and handed to the Chairman of the meeting or the Clerk of the Council before the meeting begins.]

 

 

PLEASE NOTE THE change IN STARTING TIME FOR THIS MEETING.

 

 

 

 

D Tiffin,

Clerk of the Council

30 October 2006

 

PLEASE REMEMBER THE REMEMBRANCE CEREMONIES ON 10 AND 11 NOVEMBER.

 

Hexham Town Council

Council Office, St Andrews Cemetery

West Road, Hexham NE46 3RR

Answerphone 01434609575 Mobile 07710055051

Hagenda1106


HEXHAM TOWN COUNCIL

 

MINUTES OF THE TOWN COUNCIL MEETING HELD ON 2 OCTOBER 2006

 

4040.PRESENT. Councillor B Pickering the Town Mayor in the Chair, together with Councillors G C Ferguson, H J C Herron, M Way, J B Jonas, M F C Donnelly, Mrs C J Robinson, J M Lambert, Mrs I C Whale and Mrs J C Soulsby.

4041.TOM CORFE DECEASED. The Mayor and Cllr M Way both spoke of the recent death of local historian Tom Corfe and the meeting stood for a minute’s silence in his memory.

4042.APOLOGIES FOR ABSENCE were received from Cllrs: D Kennedy, J V R Hare, T Robson and N Wicks.

4043.MINUTES. It was AGREED the Minutes of the Council meeting held on the 4 September 2006 having been circulated, be signed as a true record.

4044.MATTERS ARISING.

a.       BUS SHELTER [opp. Hospital]. Minute 4026a refers. It was reported the shelter may be sited too close to the traffic island nearby however it was AGREED no action be taken as this matter was one for the Highway Authority to take action on if it thought it necessary.

b.      TOWN TWINNING. Minute 4026c refers. Cllr M Way expressed disappointment at remarks reported in the Courant allegedly made by Cllr D Kennedy regarding Town Twinning. He reminded Council that the Council had instigated the twinning associations with Noyon and Metzingen and the Council also supported the Twinning Association with grant aid. Councillors had entertained visitors from both these towns on many occasions in the past and from their own funds had entertained twinning visitors to Hexham.

c.       NORTHUMBRIA IN BLOOM. Minute 4033 refers. Tanners Row had won the ‘Best kept grounds of an old persons home’ and Hexham had been awarded a number of minor category prizes in the 2006 competition and the recipients were to be congratulated on their success.

d.      LOCAL TRANSPORT PLAN. Minute 4032 and 4038 refer. A petition was received from residents of Hallstile Bank deploring the problems of speeding traffic on the road and in Wentworth Car Park and the lack of road gully cleansing. It was AGREED the petition be forwarded to Cty. Cllr. T Flaws to take up the highway complaints and also the Police and Tynedale Council should be asked to deal with the problems of speeding within the Car Park and the litter collecting in resident’s gardens. Cllr Mrs I C Whale advised she hoped to use some of her County Councillor funding to pay for traffic calming on the this roadway.

4045.DECLARATIONS OF INTEREST. There were no declarations of interest.

4046.ACCOUNTS FOR PAYMENT. It was AGREED to authorise payments in accordance with the lists circulated and as attached hereto. In respect of the payment for a town twinning gift Cllr M Way felt that when Councillors received gifts from the Twin Towns such gifts should be offered to the Council and if retained by the recipient they were held by the recipient on the Councils behalf. He proposed and it was AGREED the Council consider at its next meeting a proposal that ‘any gifts received by Councillors when visiting the twin towns should be held by the recipients on behalf of the Council unless the Council determined otherwise’.

4047.PLANNING DECISIONS. It was AGREED to receive the decisions of Tynedale Council on planning applications in accordance with the list circulated and attached hereto.

4048.COMMITTEE REPORTS:-

a.       PLANNING. It was AGREED to receive the minutes of the Town Council Planning Committee meeting held on 4 September 2006, presented by the Deputy Mayor, Cllr J B Jonas.

b.      BURIAL BOARD. It was AGREED to receive the minutes of the Town Council Burial Board Committee meeting held on 5 September 2006, presented by the Deputy Mayor, Cllr J B Jonas. The recommendations made therein were AGREED.

c.       REMEMBRANCE DAY. It was AGREED to receive the minutes of the Town Council Remembrance Day Working Group meeting held on 4 September 2006, presented by Cllr M Way. It was also AGREED the second verse of the National Anthem be printed in the programme if this is permitted. The Clerk will advise on this in due course. [The Clerk has since ascertained it is normal protocol to use the first verse only.]

4049.HEXHAM COMMUNITY PARTNERSHIP. Ms T Beevor the Community Partnership Officer spoke to the meeting on the future plans of the Partnership. The request that the Council accept ownership of the Routeways Project interpretation signage was noted and it was AGREED ownership will be accepted in due course. The Clerk advised he was waiting for details of sites, sign details and landowners permissions etc. and when this was to hand the Council can formally agree acceptance of the ownership. Finally Ms T Beevor reminded Council that the next Partnership projects would be a late night shopping evening on the 8 December and the Children’s Christmas Market on the 9 December 2006.

4050.NALC. It was AGREED to receive the Annual Report 2005/6 of the Northumberland Association of Local Councils. It was also AGREED the Council did not wish to make any nominations to the NALC Executive committee.

4051.NCC LOCAL TRANSPORT PLAN 2001/2006. It was AGREED to receive the delivery report on the first local transport plan objectives and implementations.

4052.LOCAL DEVELOPMENT FRAMEWORK. Tynedale Council had advised that the consultation on the core strategy would be from 23 October 2006 for a six week period and this period must be adhered to. The strategy document should be available for the November meeting.

4053.NORTHUMBERLAND WASTE AND DEVELOPMENT FRAMEWORK – PREFFERRED OPTIONS. It was AGREED the consultation paper be considered by the Mayor and should any comments be felt necessary they will be reported to the November meeting.

4054.PUBLIC BYWAY 12. The Council had recently asked the NCC to review the status of this byway to prevent use by motor vehicles and bicycles. The NCC had confirmed that it will consider a Traffic Regulation Order should this prove to be needed.

4055.PROPOSAL. A planning application will be made soon in respect of additional telecommunication equipment at the telephone exchange. It was AGREED no prior planning application comments would be made.

4056.ABBEY {TOWN} CLOCK. The maintenance of the clock mechanism to date has been carried out by the Council contractors; Cumbria Clock Co however its insurers will no longer insure its staff unless adequate access gantries are installed in the clock tower. The Abbey PCC has installed one gantry but more are required to access other parts of the clock mechanism. The Clerk advised he will make a report to Council in due course and if finance is agreed to it can be included in the next Budget. It was AGREED to wait for the report to be placed before Council.

4057.QUATRE BRAS ALLOTMENT ASSOCIATION. This association would hold its first annual meeting on 11 October and Councillors were invited to attend. The setting up of the Association was welcomed.

4058.ONE NORTH EAST. The Mayor deplored the way this body had ignored the town when it hosted a visit to north east floral attractions by Dutch tourist organisations. He considered Hexham was consistently ignored by One Northeast and One Northeast did not support tourism in the area. On a related matter he also deplored a letter published in the Courant from a local resident who had asked tourists to keep away from the town whilst water pipe works were being carried out. Such statements did not help local businesses in any way.

4059.NEXT MEETING. The next meeting of the Council would be held on 6 November 2006.

 

 

 

 

________________________Chairman


 

HEXHAM TOWN COUNCIL

 

Declarations of interest.

 

 

Councillors are asked to disclose any personal and/or personal and prejudicial interests they may have in any items on the agenda.

 

Councillors should use one of the following statements:-

A.

“I have a personal interest in [item] because I am a………………”

[Used for an interest if a Councillor will participate and vote on the item.]

B.

“I have a personal and prejudicial interest in [item] because I am a………………”

[Used for an interest if a Councillor leaves the meeting during discussion and voting]

 

To ensure members interests are correctly minuted when there are differing headings you can record your interests under, would Councillors assist me by following the method above when declaring any interest they wish to record.

It will also assist me if you would refer to any interest, by item and by reference, e.g. “Agenda 10 - Grant aid – Scouts Group”.

 

 

Derick Tiffin, Clerk of the Council


 

HEXHAM TOWN COUNCIL

ACCOUNTS FOR PAYMENT ON 6 NOVEMBER 2006

 

Payee
Detail

Cheque issued for

Vat

Net of vat

Cheque number

Ref.

Powerjet North East

Cleaning graffiti at Abbey floodlights

122.20

18.20

104.00

103908

5014

David Robinson Nurseries Ltd

Winter bedding plants

166.92

24.86

142.06

103909

5021

J F Walton and Son

Cleaning materials etc

19.83

2.95

16.88

103910

5028

Rickerby Ltd

Mirror, bolts etc

64.36

9.20

55.16

103911

5025

Matthew Charlton Ltd

Timber and coach bolts etc

148.17

22.07

126.10

103912

5026

Thompson’s of Prudhoe

20 ton Top soil

258.50

38.50

219.00

103913

5028

Orange Communications

Accounts

135.03

20.11

114.92

Ddb

5032

Dale Garage

Petrol/diesel

174.75

31.35

143.40

Ddb

5024

Cowells Garden Centre

Winter bedding plants

49.90

7.40

42.50

Ddb

5021

Viking Direct

Stationery

59.48

8.86

50.62

103914

5047

Robson Print Ltd

Remembrance Day programmes

365.00

 

365.00

103915

5048

Viking Direct

Printer inks

49.33

7.35

41.98

103916

5047

J P Westall Ltd

Supply and fit new CH solid fuel boiler to lodge

4929.13

734.13

4195.00

103917

5026

Arco Ltd

Workwear

337.98

50.34

287.64

103918

5019

Towns Web Archiving Ltd

Scanning of cemetery burial records [1 of 2 payments]

971.73

144.73

827.00

103919

5028

Community Centre Lunch Club

Capital grant 2006/7

100.00

 

100.00

103920

5036

Poundland

Remembrance Day umbrellas

10.00

 

10.00

103921

5048

BDO Stoy Hayward LLP

Audit fee 2005/6

881.25

131,25

750.00

103922

5017

Tynedale Council

76 Hanging flower baskets

5569.97

829.57

4740.40

103923

5040

J B Colman and Co

50 woodland burial plaques

2362.50

351.86

2010.64

103924

5029

 


 

HEXHAM TOWN COUNCIL

ADDITIONAL ACCOUNTS FOR PAYMENT ON 6 NOVEMBER 2006

 

Payee
Detail

Cheque issued for

Vat

Net of vat

Cheque number

Ref.

D Tiffin

Postage refunded

75.75

 

75.75

103925

5045

Staff wages/Clerks fee

November total

7345.50

 

7345.50

103928/34

5049

HM Revenue & Customs

PAYE 9

2052.90

 

2052.90

103935

5049

NCC LG Pension fund

December

1721.36

 

1721.36

103936

5050

NPower

Electric account - Cemetery

178.17

8.48

169.69

Ddb

5023

Towns Web Archiving Ltd

Database entries of cemetery burial records [1 of 2 payments]

1971.53

293.63

1677.90

103937

5028

Rickerby Ltd

Replace cutter belt and supply spare

110.60

16.48

94.12

103940

5027

Crawford Higgins Assoc.

Instalment 2 of fee store/greenhouse

6266.75

933.35

5333.40

103942

5026

David Robinson Nurseries Ltd

Bedding plants and compost etc

752.59

112.09

640.50

103943

5021

 

HEADSTONES REPAIR - ACCOUNTS FOR PAYMENT [These totals will be part refunded [35%] by Corbridge PC in due course]

Payee
Detail

Cheque issued for

Vat

Net of vat

Cheque number

Ref.

J T Dove Ltd

Concrete and paving slabs

182.00

27.11

154.89

103938

5038

J T Dove Ltd

Concrete mix

32.37

17.01

15.36