HEXHAM TOWN
COUNCIL
I HEREBY
GIVE YOU NOTICE
THAT a Meeting of
the Council will be held in the Council Chamber, Prospect House, Hexham on
Monday 6 November 2006, at 6.45 pm, when the following items will be
discussed:-
1.
Presentation of
Hexham in Bloom awards.
2.
Apologies for
absence.
3.
To agree the
Minutes of the Town Council meeting held on the 2 October 2006, enclosed.
4.
Matters
arising, if any.
5.
Councillor’s
declarations of interest, if any.
6.
Accounts for
Payment [list enclosed].
7.
Planning Decisions
[list enclosed].
8.
Committee
reports.
8.1.To receive
the minutes of the Town Council Planning Committee meeting held on 2 October
2006, enclosed.
9.
To receive
Report on crime trends from Cllr N Wicks, enclosed.
10.
Correspondence.
11.
[at 7.30pm]
Talk by Mike Weaver, Medical Director, Dr Derek Thompson, Medical Director and
Mrs A Wright Asst. Director from Northumbria Healthcare NHS Trust on future
plans for Hexham Hospital.
12.
To receive
tenders for erection of Christmas lighting display. [See memorandum enclosed].
13.
Town Twinning
gifts. To consider the proposal detailed in Minute 4046.
14.
Hexham in Bloom
2007. [See memorandum enclosed].
15.
Audit 2005/6.
Details enclosed are to be received. [The Clerk will report to Council his
recommendations on this subject in due course].
16.
Any urgent
matters at the Chairman of the meetings discretion. [Matters to be raised
under this item should be written out [if possible] and handed to the Chairman
of the meeting or the Clerk of the Council before the meeting begins.]
D Tiffin,
Clerk of the Council
30 October 2006
PLEASE
REMEMBER THE REMEMBRANCE CEREMONIES ON 10 AND 11 NOVEMBER.
Hexham
Town Council
Council
Office, St Andrews Cemetery
West
Road, Hexham NE46 3RR
Answerphone
01434609575 Mobile 07710055051
Hagenda1106
HEXHAM TOWN COUNCIL
MINUTES OF THE TOWN COUNCIL MEETING HELD ON 2 OCTOBER 2006
4040.PRESENT. Councillor B Pickering the Town Mayor in the Chair, together with Councillors G C Ferguson, H J C Herron, M Way, J B Jonas, M F C Donnelly, Mrs C J Robinson, J M Lambert, Mrs I C Whale and Mrs J C Soulsby.
4041.TOM CORFE DECEASED. The Mayor and Cllr M Way both spoke of the recent death of local historian Tom Corfe and the meeting stood for a minute’s silence in his memory.
4042.APOLOGIES FOR ABSENCE were received from Cllrs: D Kennedy, J V R Hare, T Robson and N Wicks.
4043.MINUTES. It was AGREED the Minutes of the Council meeting held on the 4 September 2006 having been circulated, be signed as a true record.
4044.MATTERS ARISING.
a. BUS SHELTER [opp. Hospital]. Minute 4026a refers. It was reported the shelter may be sited too close to the traffic island nearby however it was AGREED no action be taken as this matter was one for the Highway Authority to take action on if it thought it necessary.
b. TOWN TWINNING. Minute 4026c refers. Cllr M Way expressed disappointment at remarks reported in the Courant allegedly made by Cllr D Kennedy regarding Town Twinning. He reminded Council that the Council had instigated the twinning associations with Noyon and Metzingen and the Council also supported the Twinning Association with grant aid. Councillors had entertained visitors from both these towns on many occasions in the past and from their own funds had entertained twinning visitors to Hexham.
c. NORTHUMBRIA IN BLOOM. Minute 4033 refers. Tanners Row had won the ‘Best kept grounds of an old persons home’ and Hexham had been awarded a number of minor category prizes in the 2006 competition and the recipients were to be congratulated on their success.
d. LOCAL TRANSPORT PLAN. Minute 4032 and 4038 refer. A petition was received from residents of Hallstile Bank deploring the problems of speeding traffic on the road and in Wentworth Car Park and the lack of road gully cleansing. It was AGREED the petition be forwarded to Cty. Cllr. T Flaws to take up the highway complaints and also the Police and Tynedale Council should be asked to deal with the problems of speeding within the Car Park and the litter collecting in resident’s gardens. Cllr Mrs I C Whale advised she hoped to use some of her County Councillor funding to pay for traffic calming on the this roadway.
4045.DECLARATIONS OF INTEREST. There were no declarations of interest.
4046.ACCOUNTS FOR PAYMENT. It was AGREED to authorise payments in accordance with the lists circulated and as attached hereto. In respect of the payment for a town twinning gift Cllr M Way felt that when Councillors received gifts from the Twin Towns such gifts should be offered to the Council and if retained by the recipient they were held by the recipient on the Councils behalf. He proposed and it was AGREED the Council consider at its next meeting a proposal that ‘any gifts received by Councillors when visiting the twin towns should be held by the recipients on behalf of the Council unless the Council determined otherwise’.
4047.PLANNING DECISIONS. It was AGREED to receive the decisions of Tynedale Council on planning applications in accordance with the list circulated and attached hereto.
4048.COMMITTEE REPORTS:-
a. PLANNING. It was AGREED to receive the minutes of the Town Council Planning Committee meeting held on 4 September 2006, presented by the Deputy Mayor, Cllr J B Jonas.
b. BURIAL BOARD. It was AGREED to receive the minutes of the Town Council Burial Board Committee meeting held on 5 September 2006, presented by the Deputy Mayor, Cllr J B Jonas. The recommendations made therein were AGREED.
c. REMEMBRANCE DAY. It was AGREED to receive the minutes of the Town Council Remembrance Day Working Group meeting held on 4 September 2006, presented by Cllr M Way. It was also AGREED the second verse of the National Anthem be printed in the programme if this is permitted. The Clerk will advise on this in due course. [The Clerk has since ascertained it is normal protocol to use the first verse only.]
4049.HEXHAM COMMUNITY PARTNERSHIP. Ms T Beevor the Community Partnership Officer spoke to the meeting on the future plans of the Partnership. The request that the Council accept ownership of the Routeways Project interpretation signage was noted and it was AGREED ownership will be accepted in due course. The Clerk advised he was waiting for details of sites, sign details and landowners permissions etc. and when this was to hand the Council can formally agree acceptance of the ownership. Finally Ms T Beevor reminded Council that the next Partnership projects would be a late night shopping evening on the 8 December and the Children’s Christmas Market on the 9 December 2006.
4050.NALC. It was AGREED to receive the Annual Report 2005/6 of the Northumberland Association of Local Councils. It was also AGREED the Council did not wish to make any nominations to the NALC Executive committee.
4051.NCC LOCAL TRANSPORT PLAN 2001/2006. It was AGREED to receive the delivery report on the first local transport plan objectives and implementations.
4052.LOCAL DEVELOPMENT FRAMEWORK. Tynedale Council had advised that the consultation on the core strategy would be from 23 October 2006 for a six week period and this period must be adhered to. The strategy document should be available for the November meeting.
4053.NORTHUMBERLAND WASTE AND DEVELOPMENT FRAMEWORK – PREFFERRED OPTIONS. It was AGREED the consultation paper be considered by the Mayor and should any comments be felt necessary they will be reported to the November meeting.
4054.PUBLIC BYWAY 12. The Council had recently asked the NCC to review the status of this byway to prevent use by motor vehicles and bicycles. The NCC had confirmed that it will consider a Traffic Regulation Order should this prove to be needed.
4055.PROPOSAL. A planning application will be made soon in respect of additional telecommunication equipment at the telephone exchange. It was AGREED no prior planning application comments would be made.
4056.ABBEY {TOWN} CLOCK. The maintenance of the clock mechanism to date has been carried out by the Council contractors; Cumbria Clock Co however its insurers will no longer insure its staff unless adequate access gantries are installed in the clock tower. The Abbey PCC has installed one gantry but more are required to access other parts of the clock mechanism. The Clerk advised he will make a report to Council in due course and if finance is agreed to it can be included in the next Budget. It was AGREED to wait for the report to be placed before Council.
4057.QUATRE BRAS ALLOTMENT ASSOCIATION. This association would hold its first annual meeting on 11 October and Councillors were invited to attend. The setting up of the Association was welcomed.
4058.ONE NORTH EAST. The Mayor deplored the way this body had ignored the town when it hosted a visit to north east floral attractions by Dutch tourist organisations. He considered Hexham was consistently ignored by One Northeast and One Northeast did not support tourism in the area. On a related matter he also deplored a letter published in the Courant from a local resident who had asked tourists to keep away from the town whilst water pipe works were being carried out. Such statements did not help local businesses in any way.
4059.NEXT MEETING. The next meeting of the Council would be held on 6 November 2006.
________________________Chairman
HEXHAM
TOWN COUNCIL
Declarations
of interest.
Councillors
are asked to disclose any personal and/or personal and prejudicial interests
they may have in any items on the agenda.
Councillors
should use one of the following statements:-
A.
“I
have a personal interest in [item] because I am a………………”
[Used
for an interest if a Councillor will participate and vote on the item.]
B.
“I
have a personal and prejudicial interest in [item] because I am a………………”
[Used
for an interest if a Councillor leaves the meeting during discussion and
voting]
To
ensure members interests are correctly minuted when there are differing
headings you can record your interests under, would Councillors assist me by
following the method above when declaring any interest they wish to record.
It
will also assist me if you would refer to any interest, by item and by
reference, e.g. “Agenda 10 - Grant aid – Scouts Group”.
Derick Tiffin, Clerk of the
Council
HEXHAM TOWN COUNCIL
ACCOUNTS
FOR PAYMENT ON 6 NOVEMBER 2006
Payee
|
Detail
|
Cheque issued for |
Vat |
Net of vat |
Cheque number |
Ref. |
|
Powerjet
North East |
Cleaning graffiti at Abbey
floodlights |
122.20 |
18.20 |
104.00 |
103908 |
5014 |
|
David
Robinson Nurseries Ltd |
Winter bedding plants |
166.92 |
24.86 |
142.06 |
103909 |
5021 |
|
J F
Walton and Son |
Cleaning materials etc |
19.83 |
2.95 |
16.88 |
103910 |
5028 |
|
Rickerby
Ltd |
Mirror, bolts etc |
64.36 |
9.20 |
55.16 |
103911 |
5025 |
|
Matthew
Charlton Ltd |
Timber and coach bolts etc |
148.17 |
22.07 |
126.10 |
103912 |
5026 |
|
Thompson’s
of Prudhoe |
20 ton Top soil |
258.50 |
38.50 |
219.00 |
103913 |
5028 |
|
Orange
Communications |
Accounts |
135.03 |
20.11 |
114.92 |
Ddb |
5032 |
|
Dale
Garage |
Petrol/diesel |
174.75 |
31.35 |
143.40 |
Ddb |
5024 |
|
Cowells
Garden Centre |
Winter bedding plants |
49.90 |
7.40 |
42.50 |
Ddb |
5021 |
|
Viking
Direct |
Stationery |
59.48 |
8.86 |
50.62 |
103914 |
5047 |
|
Robson
Print Ltd |
Remembrance Day programmes |
365.00 |
|
365.00 |
103915 |
5048 |
|
Viking
Direct |
Printer inks |
49.33 |
7.35 |
41.98 |
103916 |
5047 |
|
J P
Westall Ltd |
Supply and fit new CH solid
fuel boiler to lodge |
4929.13 |
734.13 |
4195.00 |
103917 |
5026 |
|
Arco
Ltd |
Workwear |
337.98 |
50.34 |
287.64 |
103918 |
5019 |
|
Towns
Web Archiving Ltd |
Scanning of cemetery burial
records [1 of 2 payments] |
971.73 |
144.73 |
827.00 |
103919 |
5028 |
|
Community
Centre Lunch Club |
Capital grant 2006/7 |
100.00 |
|
100.00 |
103920 |
5036 |
|
Poundland |
Remembrance Day umbrellas |
10.00 |
|
10.00 |
103921 |
5048 |
|
BDO
Stoy Hayward LLP |
Audit fee 2005/6 |
881.25 |
131,25 |
750.00 |
103922 |
5017 |
|
Tynedale
Council |
76 Hanging flower baskets |
5569.97 |
829.57 |
4740.40 |
103923 |
5040 |
|
J B
Colman and Co |
50 woodland burial plaques |
2362.50 |
351.86 |
2010.64 |
103924 |
5029 |
HEXHAM TOWN
COUNCIL
ADDITIONAL
ACCOUNTS FOR PAYMENT ON 6 NOVEMBER 2006
Payee
|
Detail
|
Cheque issued for |
Vat |
Net of vat |
Cheque number |
Ref. |
|
D
Tiffin |
Postage refunded |
75.75 |
|
75.75 |
103925 |
5045 |
|
Staff
wages/Clerks fee |
November total |
7345.50 |
|
7345.50 |
103928/34 |
5049 |
|
HM
Revenue & Customs |
PAYE 9 |
2052.90 |
|
2052.90 |
103935 |
5049 |
|
NCC
LG Pension fund |
December |
1721.36 |
|
1721.36 |
103936 |
5050 |
|
NPower |
Electric account - Cemetery |
178.17 |
8.48 |
169.69 |
Ddb |
5023 |
|
Towns
Web Archiving Ltd |
Database entries of cemetery
burial records [1 of 2 payments] |
1971.53 |
293.63 |
1677.90 |
103937 |
5028 |
|
Rickerby
Ltd |
Replace cutter belt and
supply spare |
110.60 |
16.48 |
94.12 |
103940 |
5027 |
|
Crawford
Higgins Assoc. |
Instalment 2 of fee
store/greenhouse |
6266.75 |
933.35 |
5333.40 |
103942 |
5026 |
|
David
Robinson Nurseries Ltd |
Bedding plants and compost
etc |
752.59 |
112.09 |
640.50 |
103943 |
5021 |
HEADSTONES
REPAIR - ACCOUNTS FOR PAYMENT [These totals will be part refunded [35%] by
Corbridge PC in due course]
Payee
|
Detail
|
Cheque issued for |
Vat |
Net of vat |
Cheque number |
Ref. |
|
J T
Dove Ltd |
Concrete and paving slabs |
182.00 |
27.11 |
154.89 |
103938 |
5038 |
|
J T
Dove Ltd |
Concrete mix |
32.37 |
17.01 |
15.36 |
103941 |
5038 |
|
M
Charlton Ltd |
Chemical fixer |
25.67 |
3.82 |
21.85 |
103944 |
5038 |
MAYORS
ALLOWANCE - ACCOUNTS FOR PAYMENT
Payee
|
Detail
|
Cheque issued for |
Vat |
Net of vat |
Cheque number |
Ref. |
|
J
Marley |
Gratuity Mayors Cadet |
25.00 |
|
25.00 |
103926 |
5043 |
|
R J
Gregson |
Gratuity Mayors Cadet |
25.00 |
|
25.00 |
103927 |
5043 |
|
Allowance
balance |
2006/7 |
487.03 |
|
|
|
5043 |
INCOME RECEIVED OCTOBER 2006
Received
|
Detail
|
Credited |
Invoice |
Date |
Ref. |
|
Various |
Cemetery fee |
585.00 |
06/48 |
051006 |
4003 |
|
Various |
Cemetery fee |
50.00 |
06/50 |
051006 |
4003 |
|
Various |
Cemetery fee |
275.00 |
06/51 |
101006 |
4003 |
|
Various |
Cemetery fee |
325.00 |
06/52 |
101006 |
4003 |
|
Various |
Cemetery fee |
275.00 |
06/53 |
101006 |
4003 |
|
Various |
Cemetery fee |
50.00 |
06/54 |
101006 |
4003 |
|
Various |
Cemetery fee |
35.00 |
06/55 |
101006 |
4003 |
|
Egger
UK |
Donation Hexham in Bloom |
700.00 |
|
171006 |
4009 |
|
Various |
Cemetery fee |
2250.00 |
06/56 |
181006 |
4003 |
|
Various |
Cemetery fee |
2200.00 |
06/57 |
181006 |
4003 |
|
Various |
Cemetery fee |
35.00 |
06/58 |
181006 |
4003 |
|
War
Graves Commission |
Annual payment maintain war
graves |
168.00 |
|
251006 |
4003 |
|
Various |
Cemetery fee |
125.00 |
06/60 |
251006 |
4003 |
|
Various |
Cemetery fee |
2250.00 |
06/62 |
251006 |
4003 |
HEXHAM TOWN
COUNCIL
MEMORANDUM
TO COUNCIL ON 6 NOVEMBER 2006
Christmas
lighting displays 2006/7
The 2006/7 lights display runs from 25 November 2006
until 6 January 2007.
The contractor has to erect, maintain and dismantle
the displays and to store some of the materials until the 2007/8 displays are
erected.
For some years now the contract has been with the
NCC and this year tenders were requested from NCC and also Bartram Walker, a
local firm that has carried out the contract in the past and which this year
expressed an interest in tendering.
The NCC quote is £9782.08.
The Bartram Walker quote is £30,004.00.
The NCC quote should therefore be accepted.
In addition in the past the NCC has been a very
satisfactory contractor and it is RECOMMENDED NCC has a three-year contract
subject to possible revisions of the tender each year. In other words the NCC
is asked to quote each year but the Council then has the option if it wishes of
instructing another contractor to see if it can obtain a lower quote.
The Council also agreed to install new lighting
displays to be fixed to lampposts in Beaumont Street.
It is necessary to have the lampposts surveyed to
ensure they are adequate to have these units fixed to them. The cost to carry
out the survey is expected to be no more than £250.00 and as time scale
required immediate instructions to the surveying company, the Mayor and Deputy
Mayor authorised instructions be issued for the survey work to be carried out.
However as the units have to be shipped from France the units are not going to
be available in time for them to be erected this year. It is RECOMMENDED they
be ordered for delivery in late Summer 2007.
In previous years the Clerk arranged for staff from
his former office to dress up as various storybook characters and to hand out
sweets to the children. Santa also arrived but this year these persons, who were
all unpaid volunteers, are no longer available In addition the law relating to
persons dealing with children means that a Criminal records check should be
carried out. In view of this and for this year only, Mr I Hepple who has such a
certificate has agreed to act as Santa. No storybook characters are possible
unless Councillors wish to volunteer to dress up. In view of this and the
problems there are in arranging this event it is proposed no formal switch on
ceremony is held after 2006.
Also if this year’s event is to proceed at all, it
will be necessary for Councillors to volunteer to help and to hand out sweets
to the children. At least four Councillors are needed otherwise this element
cannot take place either and in the alternate Council may wish to cancel the
formal switch on ceremony for 2006.
D Tiffin.
Clerk of the Council
29 October 2006
HEXHAM TOWN
COUNCIL
MEMORANDUM
TO COUNCIL ON 6 NOVEMBER 2006
HEXHAM IN
BLOOM 2007
The 2006 Town centre flower displays were planted
and watered by a combination of Tynedale and Hexham Council staff. Cllr B
Pickering organised the Hexham entry into Northumbria in Bloom.
Entry entails:-
The preparation of a
portfolio of Hexham, showing the Judges many sites in the town with coloured
photographs and words evidencing the entry of the Town.
Meeting and touring the
Town with the Judges, showing off the Town’s entry.
Certificates for the
Hexham in Bloom awards are printed – after the entire town has been checked
over to choose the best shops, premises and houses deserving of an award.
Time taken to do these
tasks and funds needed is considerable and having carried out this task
extremely successfully for the last three years, Cllr B Pickering is no longer
able to continue. Unless a Councillor or an organisation in the Town comes
forward the Town will not enter the 2007 Northumbria in Bloom competition.
It is RECOMMENDED that
D Tiffin.
Clerk of the Council
29 October 2006
HEXHAM TOWN COUNCIL
THE FOLLOWING PLANNING DECISIONS HAVE BEEN RECEIVED FROM TYNEDALE
COUNCIL at 6 NOVEMBER 2006
[If there is no entry in the comment
column, the application was supported]
Details of any conditions imposed can
be made available for perusal by Councillors by making a request in advance to
the Clerk]
|
Reference |
Description |
Decision |
Comment |
|
20061007 |
New vehicle access at Black
House Dipton Mill Road Hexham |
GRANTED |
|
|
20060812 |
New access drive and gates
at 3 Hallstile Cottages Hexham |
GRANTED |
|
|
20060840 |
78 bed care home on land
adjacent to Maidens Walk Hexham |
GRANTED |
Object |
|
20061013 |
Two conservatories to south
and east of South Park House South Park Hexham |
GRANTED |
|
|
20060591LB |
Replace all windows to
front elevation at 45 Gilesgate Hexham |
GRANTED |
|
|
20061080 |
Sign to north elevation and
hanging sign to west elevation at Hallgarth House Hallgate Hexham |
GRANTED |
|
|
20061083LB |
Sign to north elevation and
hanging sign to west elevation at Hallgarth House Hallgate Hexham |
GRANTED |
|
|
20061068LB |
Internal alterations at
Cotfield House 3 Temperley Place Hexham |
GRANTED |
|
|
20061157 |
Single storey rear
extension at 8 Shaws Park Hexham |
GRANTED |
|
|
20061031 |
Extension to rear at 7
Charlton Close Hexham |
REFUSED |
Object |
|
20061154 |
Extension at side of 10
Nent Grove Hexham |
WITHDRAWN |
|
|
20061203LB |
Three storey rear extension
at 2 Wentworth Place Hexham |
GRANTED |
|
|
20061092 |
Dormer window and tow
windows to gable at 19 Dukes Road Hexham |
GRANTED |
|
|
20061073 |
Double garage and study at
The Mount Beech Hill Hexham |
GRANTED |
|
|
20061138 |
Signage at Waitrose
Wentworth Hexham |
GRANTED
and PART REFUSED |
OBJECT
to totem pole sign |
|
20061151 |
Widen farm access at Middle
Shield Farm Dipton Mill Road Hexham |
GRANTED |
|
|
20061093 |
One non illuminated hanging
sign at 28 St Mary’s Chare Hexham |
GRANTED |
|
|
20061179 |
Raised decking area at rear
5 Kingsgate Terrace Hexham |
GRANTED |
|
|
20061141 |
New entrance ramp toilets
office and extension to worship space at St Mary’s Catholic Church Hencotes
Hexham |
GRANTED |
|
|
20061082 |
Change of use of former
electric sub station to form office at Eastgate Hexham |
GRANTED |
|
|
TPO00168 |
Fell tree and pruning trees
at Patterson Ford Corbridge Road Hexham |
GRANTED |
|
|
20061070 |
Porch garage extension and
stone steps at The Larches Allendale Road Hexham |
GRANTED |
|
|
20061207 |
Replacement conservatory at
Allendale House Allendale Road Hexham |
GRANTED |
|
|
20061134 |
Replacement condensers and
new condensers, new fencing at Waitrose Wentworth Car Park Hexham |
GRANTED |
|