HEXHAM TOWN COUNCIL
Hexham Burial Board
I HEREBY GIVE NOTICE THAT a Meeting of the Hexham Burial Board Committee will
be held in the Council Office, St Andrews Cemetery, West Road, Hexham on Monday
20 November 2006 at 2.30 PM [following a site visit to Quatre Bras allotment
site] when the following items will be discussed:-
A G E N D A
1. [at 2.00pm]
Site visit Quatre Bras allotment site. Minute 511 refers.
2. Apologies for absence.
3. To agree the Minutes of the Hexham Burial Board
Management Committee meeting held on the 13 November 2006 enclosed, to be
presented to Council on 4 December 2006.
4. Matters arising, if any.
5. Annual wage and fee review.[Minute 509 refers] The
working group will present a written report with its recommendations to the
meeting.
6. To consider a contribution to Lodge redecoration. See
memorandum enclosed.
7. To consider any expenditure recommended following the
preceding allotment site visit.
8. To consider provision of flower baskets in 2007/8. See
memorandum enclosed.
9. To consider 2007/8 [Burial Board Committee] Budget.
See enclosure.
10. To agree a date for the next Committee meeting.
11. Any urgent matters at the Chairman of the meetings
discretion. [Matters to be raised under this item should be written out [if
possible] and handed to the Chairman of the meeting or the Clerk of the Council
before the meeting begins.]
D Tiffin,
Clerk of the Council
13 November 2006
Hexham
Town Council
Council
Office, St Andrews Cemetery
West
Road, Hexham NE46 3RR
Answerphone
on 01434609575
Mobile
on 07710055051
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HEXHAM TOWN COUNCIL
MINUTES OF THE HEXHAM TOWN COUNCIL
BURIAL BOARD MANAGEMENT COMMITTEE MEETING HELD ON THE 13 NOVEMBER 2006
504.PRESENT.
Cllr. J B Jonas, Deputy Town Mayor in the Chair together with Cllrs. B
Pickering the Town Mayor, Cllrs Mrs I C Whale, M Way, J M Lambert and T Robson.
505.APOLOGIES
for absence were received from Cllrs D Kennedy and G C Ferguson.
506.MINUTES.
It was AGREED to receive the minutes of the meeting held on the 5 September
2006, presented to and agreed by Council on the 2 October 2006.
507.MATTERS
ARISING.
a. CHAINS OF OFFICE [Minute 501a refers]. It was AGREED
the deteriorating enamelling on the Mayor’s Chain of Office needed to be
renewed or replaced. As the medallion is actually for the ‘Chairman of Hexham
Urban District Council’ it was felt a new medallion should be provided. An
estimate of cost will be obtained for the Council to consider.
508.GREENHOUSE
AND MACHINERY STORAGE BUILDING. It was noted Tenders will be returnable by the
end of November and Council can then include finance required in the 2007/8
budget. The application to borrow from the PWLB will also require formal
approval of the Council. This approval will be sought at the Council meeting on
4 December 2006.
509.ANNUAL WAGE AND FEE REVIEW.
In view of the research felt needed to properly consider this item it was
AGREED a working group of Cllrs J B Jonas, B Pickering and T Robson consider
the item and will present a written report and recommendations to the Burial
Board. In view of the need to complete the Budget at the December Council
meeting it was also AGREED to hold the next meeting of the Burial Board
Management Committee on 20 November 2006.
510.BUDGET REPORT. In view of a
suggestion from Audit it was AGREED all future Burial Board Management
Committee agendas will have an item headed ‘Finance – to receive and consider
current budget running totals’.
511.ALLOTMENTS. In view of the
suggestion in the draft budget that some improvements expenditure be included,
it was AGREED the next meeting of the Committee will begin with a site visit to
the Quatre Bras allotment site. Councillors are also urged to individually
visit the Dene Park allotments prior to the next meeting.
512.NEXT MEETING. It was AGREED
the next meeting would be held on 20 November 2006 at 2.30pm with the allotment
site visit [Minute 511] at 2.00pm.
---------------------------------------------Chairman
HEXHAM TOWN COUNCIL
MEMORANDUM TO THE BURIAL BOARD
MANAGEMENT COMMITTEE MEETING ON 20 NOVEMBER 2006
Cemetery Lodge
re-decoration cost.
1.
Committee will recall
the lodge central heating boiler was replaced recently. The oil fired CH boiler
was removed from the living room and replaced with a solid fuel room heater/CH
boiler.
2.
This has meant
considerable upheaval to J Thirlwell and he has undertaken the complete
redecoration of the lodge interior following this installation. However only
the living room is considered in this memorandum.
3.
The Committee is
RECOMMENDED to agree a contribution towards the redecoration cost of the living
room. The work is to strip walls, repaint with sealer and re-paper. Woodwork to
be stripped as needed and repaint with two coats, undercoat and gloss paint.
The walls behind the heater need to be tiled to finish off the installation. I
have had an oral estimate from a professional decorator that this work could
cost in the region of £400.00.
4.
Any contribution agreed is to be taken from current 2006/7 Budget,
R&M premises heading.[Ref.5031].
D
Tiffin,; Clerk of the Council
13
November 2006
HEXHAM TOWN COUNCIL
MEMORANDUM TO THE BURIAL BOARD
MANAGEMENT COMMITTEE MEETING ON 20 NOVEMBER 2006
FLOWERS
1.
In the current year this Council paid Tynedale Council £4499.20 to
provide and water 76 hanging baskets. In addition watering of barrier boxes and
baskets on Beaumont Street was carried out at a cost of £13.40 per basket.
2.
The net cost for each hanging basket was therefore £59.20 less £13.40
watering to give a net cost £45.80.
3.
It is understood Tynedale buys hanging baskets from an outside supplier.
4.
John Thirlwell has considered this matter and calculates he can provide
hanging baskets to this Council at a maximum cost of £37.00 each though he
expects this to be nearer £30.00. In addition this cost includes a one off cost
for basket purchase of £4.00.
5.
In addition he will build an open sided shelter to accommodate the
baskets while ‘hardening them off’. Materials to be provided by Council from
Cemetery premises R&M budget.
6.
The watering should still be carried out by Tynedale which has the
required water bowser and staff.
7.
I RECOMMENDED that
a.
The Council provides its own hanging baskets and barrier boxes and
continues to plant out the Cloister flower beds.
b.
Tynedale Council is asked to water the baskets and barrier boxes and to
give a cost per basket for so doing.
D
Tiffin, Clerk of the Council
13
November 2006