HEXHAM TOWN COUNCIL
Hexham Burial Board
I HEREBY GIVE NOTICE THAT a Meeting of the Hexham Burial Board Committee will
be held in the Council Office, St Andrews Cemetery, West Road, Hexham on Monday
13 November 2006 at 2.30 PM when the following items will be discussed:-
A G E N D A
1. Apologies for absence.
2. To agree the Minutes of the Hexham Burial Board
Management Committee meeting held on the 5 September 2006 enclosed, presented
to Council on 2 October 2006.
3. Matters arising, if any.
4. Greenhouse, machinery store and other capital projects
update.
5. Annual wage and fee review. See attached confidential
memorandum.
6. Financial matters. Draft Budget for 2007/8 enclosed.
Also attached is a schedule of suggested projects for 2007/8.
7. To agree a date for the next Committee meeting.
8. Any other business.
D Tiffin,
Clerk of the Council
6 November 2006
Hexham
Town Council
Council
Office, St Andrews Cemetery
West
Road, Hexham NE46 3RR
Answerphone
on 01434609575
Mobile
on 07710055051
Hagenda1106cemetery
HEXHAM TOWN COUNCIL
MINUTES OF THE HEXHAM TOWN COUNCIL
BURIAL BOARD MANAGEMENT COMMITTEE MEETING HELD ON THE 5 SEPTEMBER 2006
487. PRESENT. Cllr. J B Jonas, Deputy Town Mayor in the
Chair together with Cllrs. B Pickering the Town Mayor, Cllrs Mrs I C Whale, M
Way and T Robson.
488. APOLOGIES for absence were received from Cllrs J M
Lambert and G C Ferguson.
489. MINUTES. It was AGREED to receive the minutes of the
meeting held on the 22 May 2006, presented to Council on the 5 June 2006.
490. MATTERS ARISING.
a. LODGE CH SYSTEM. Minute 477 refers. As previously
reported to full Council the tender by J P Westall Ltd had been accepted and
the work should be carried out in September/October 2006 and when convenient to
the tenant.
b. CHRISTMAS LIGHTS. Minute 485 refers. Tenders had been
requested from NCC and Bartram Walker Ltd. A report will be made to full
Council in due course.
491. WATER SUPPLY. A meeting had been arranged with the
Golf Club on the 12 September 2006. A report will be made to Committee in due
course.
492. GREENHOUSE AND MACHINERY STORAGE BUILDING. The
planning approval had been received and tenders will be sought shortly. A full
report will be made to the Council when tenders have been received. An
application for finance will then be made to the PWLB when the total required
had been ascertained. The PWLB would not accept applications until the total
loan requirement was known. Applications ‘in principle’ were not accepted.
493. COMPUTER. The memorandum of the Clerk was noted and
after consideration it is RECOMMENDED that tenders are obtained for:-
i.
Supply and setting up a
computer with broadband connection in the Council office and the setting up of
a broadband connection to the Cemetery computer and the computer sited at the
Clerks home office.
ii.
Setting up of a network
link of both computers.
494. WEB SITE. The memorandum of the Clerk was noted and after
consideration it is RECOMMENDED that tenders are obtained for:-
a. Creating and maintaining a web site for the Council
with the title ‘Hexham.gov.uk’ including entry in all major search engines.
b. Included in the site will be pages for
i.
Councillors details
including an email addresses for each Councillor [eg BPickering@hexham.gov.uk]
ii.
Hexham history.
iii.
Hexham Town Council
information.
iv.
Hexham TC Minutes, with
searching facility of archive copies.
v.
Linking pages to [for
example] Tynedale Council, NCC, Hexhamnet, Tourist organisations, etc.
vi.
Local searchable map.
vii.
Suggestions for
additional pages/details are requested from Councillors.
495.
ALLOTMENTS RENTAL. These
rents are reviewed annually and due to the period of notice that has to be
given of any increase, any change agreed now will commence on the 1 April 2008.
It is RECOMMENDED the rent be increased from £40.00 to £44.00 from 1 April
2008. It was also suggested a
competition may be held for the ‘Best allotment’. The Mayor agreed to donate a
suitable trophy should this competition be agreed and held.
496.
CEMETERY RECORDS. The
memorandum of the Clerk was noted. The very poor condition of the Burial record
books used [since 1890 or earlier] was a matter of concern. After viewing a
demonstration of a computer based storage system suggested by the Clerk, which
involved initially on site scanning of all burial record books by TownsWeb
Archiving Ltd., it is RECOMMENDED:-
a.
In order to provide a
permanent record of all entries on computer disc, all burial record books are scanned and the records also entered
into a database so that instant searches can be made from very few known
details.
b.
It was noted the quote
for scanning alone was £1704.00 and the quote including the database was
£5059.00 and that payment may be made over two financial years.
497.
CEMETERY CHARGES. It was
RECOMMENDED the charges be increased by approximately 5% to the sums shown on
the attached Charges schedule from 1st April 2007.
498.
CEMETERY RULES. It was
RECOMMENDED the present Rules remain the same. A copy is attached hereto.
499.
ENTRANCE LAY BY AND
GATEWAY TO CEMETERY. The present very poor condition of the tarmac both on the
lay by and at the Cemetery entrance gate meant renewal was needed. This work
had been listed for the 2006/7 budget but then set aside pending the costing
for the new store building. It is RECOMMENDED that the lay by and the entrance
gateway are re-tarmaced in 2006/7 alongside and during the construction of the
new store building and it is noted the cost will be [estimated] £5456. The
pathway adjoining the highway is the responsibility of the NCC and it is
RECOMMENDED NCC is asked to re-tarmac the footpath at the same time. The
[estimated] cost to the NCC would be £1746.
500.
FINANCE. It is
RECOMMENDED the finance required to carry through the Greenhouse and Machine
Store building plus the tarmacing of the entrance lay-by be totalled and the
Council applies to the PWLB for a loan to cover this total.
501.
INSURANCE REVISIONS.
After noting the current figures for cover and the report of the surveyors
report of values it is RECOMMENDED the following amendments be made to the
policy cover:
a.
Mayors chain of office
from £823.67 to £1600.00.
b.
Deputy Mayors chain of
office from £300.00 to £800.00.
c.
[West] Chapel from
£391026.79 to £336000.00.
d.
[East] Chapel, used for
storage, from £391026.79 to £336000.00.
e.
Entrance walls and gates from 84221.15 to £62000.00.
f.
Additionally add for supply only of decorative stonework to said buildings
£320000.00.
g.
The Board did not consider the Fidelity Guarantee cover needed to be
altered from the current £5000.00. The suggestion of the audit that it be at
least £100000.00 was not considered necessary in view of the small amounts of
cash and cheques held overnight by staff.
h.
All other levels of cover were noted and considered adequate.
502.
The Clerk reported the old toilet accommodation at the farthest western
boundary of the Cemetery was planned by him to be renovated in 2007/8. The
expansion of the Cemetery towards this area means the public, many elderly;
attending funerals have to walk long distances to the nearest WC. This proposal
is RECOMMENDED and finance should be included in the 2007/8 budget.
503.
NEXT MEETING. It was AGREED the next meeting would be held on 13 November
2006 at 2.15pm.
---------------------------------------------Chairman
HEXHAM TOWN COUNCIL
ST. ANDREWS CEMETERY, WEST ROAD, HEXHAM, NE46 3RR. [on the B6531]
A. David Boaden, Cemetery Manager, Council Office, St.
Andrews Cemetery, Hexham NE46 3RR. [Answerphone/Fax on 01434609575 or Mobile on
07710053732
C
H A R G E S A N D R U L E S - 2007/2008
48 hours advance notice must be given for
all burials
The Standard charge is payable UNLESS the deceased was before [that is within 12 months
of] death a resident living in Hexham Parish
PART 1: Burials [These charges apply if the burial takes
place Monday to Friday]
|
|
|
Standard charge |
Parish resident |
|
1 |
Body of a stillborn
child or baby not over six months old |
NIL |
NIL |
|
2 |
Body or cremated ashes
of a child |
275 |
65 |
|
3 |
Body of a person
whose age at death exceeded 12 years |
1155 |
290 |
|
4 |
Cremated ashes of
person whose age at death exceeded 12 years |
380 |
95 |
|
5 |
For graves more than
5 foot deep a further fee for each additional foot depth of |
190 |
95 |
PART 2: Rights granted
|
|
|
Standard charge |
Parish residents |
|
1 |
Right of burial for
99 years |
150 |
38 |
|
2 |
Right to construct
and to burial in a walled grave |
Fee by prior arrangement |
Fee by prior arrangement |
|
3 |
Right to erect a
memorial for 30 years |
1155 |
290 |
|
4 |
Renewal of Right to
Erect a memorial for a further 30 years |
FOC |
FOC |
PART 3: Woodland section. Charge includes the casket, a flat
stone marker and a tree planting apart from Item [4] which includes the casket
only
|
|
|
Standard charge |
Parish resident |
|
1 |
Burial |
2300 |
580 |
|
2 |
Burial of Ashes in
the area set aside |
1385 |
345 |
|
3 |
Burial of Ashes or
Body of baby not over 6 months old in the area set aside |
1385 |
345 |
|
4 |
Burial of Ashes in
pre-purchased plot. N.B. No additional plaque is permitted |
190 |
48 |
PART 4: Other charges
|
|
|
Standard charge |
Parish resident |
|
1 |
Search of burial
register and for copy of the entry |
11.00 |
11.00 |
|
2 |
Certified copy of
entry of burial |
11.00 |
11.00 |
|
3 |
Transfer of Right of
Burial |
50.00 |
50.00 |
|
4 |
Use of the Chapel |
50.00 |
50.00 |
|
5 |
Brass memorial plaque
in the Chapel with up to 70 letters engraved |
150.00 |
150.00 |
|
6 |
Every additional
letter over 70 engraved on a memorial plaque |
At cost |
At cost |
|
6 |
Sale of memorial
fixing saddle, each |
75.00 |
75.00 |
|
8 |
Any item not
described heretofore |
Fee by prior arrangement |
Fee by prior arrangement |
PART 5: Pet Cemetery charges
Fee includes exclusive
right of burial for fifteen years renewable on payment of an additional fee
|
1 |
Burial of a pet dog, cat or other small pet or the ashes thereof |
55.00 |
|
2 |
For the same including numbered flat stone marker |
100.00 |
|
3 |
Renewal of right of
burial for additional 15 year period |
55.00 |
PART 6: Cemetery Rules
[1] These Rules
must be read in conjunction with the Rules relating to the erection and
maintenance of Memorials.
[2]. In all matters relating to the
Cemetery, the Council's decision is final. The Council acts under the Local
Authorities Cemeteries Order 1977 [as amended].
[3]. The Council may prune or remove any
plants, pots, ornaments, shrubs, grass or trees anywhere within the Cemetery without
notice or compensation, if the Council at its own absolute discretion considers
it necessary for the good order and running of the Cemetery.
[4] After funerals all flowers and wreaths laid on a grave will be removed
and disposed of not earlier than 14 days after the funeral takes place.
[5] After Christmas all flowers and wreaths laid on a grave will be removed
and disposed of not earlier than the 14th February.
[6]. Grave Spaces. No marking, delineating
or decoration of a Grave space is allowed. Any ornamentation on a grave will be
removed. Grave spaces must be kept in a tidy condition. Please contact the
Cemetery Manager if further clarification is needed.
[7] Memorial stones are not permitted unless a fee in Part
2 has been paid.
[8] Grave kerbs are no longer permitted
anywhere in the Cemetery. Existing kerbs may be repaired or renewed.
[9] In the Woodland Burial section:-
An
alternate flat stone marker to that provided by the Council may be used
provided it is in stone size 9” by 9” by 2”[depth]. Any wording must include
the plot number.
Flower
bulbs can be planted but only with prior permission from the Cemetery Manager.
All
trees planted in this section, the site of, the type of, and the retention of,
are at the sole discretion of the Council.
Woodland
burial plots cannot be purchased in advance but an adjoining plot, if
available, may be purchased by the partner of the deceased. No refund is given
if the plot is subsequently not used.
For a plot purchased
before 31 March 2004 the refund of a prepaid fee is permitted
if the Reservation Certificate issued at the date of purchase is returned with
the request for a refund. 15% of the current fee [Part 3[1] will be
charged and deducted from the original fee paid when the refund is made.
No refund is given without the Reservation Certificate being produced.
[10] Motor Cars and Dogs [which must be held on a lead] are not
allowed in the Cemetery without permission of the Cemetery Manager.
[12] The Pet
Cemetery is open for burials between 3.30 PM and 4.30 PM, Monday to Friday.
[13]. The Cemetery is normally open between
9.00 AM and 6.00 PM [Dusk if earlier].
[14]. The Cemetery Manager is normally available
for enquiries Monday to Friday [Bank Holidays excepted] between 9.00 AM and
3.00 PM and by telephoning 07710053732.
By order of the Council
Derick Tiffin, Clerk of the Council,
Council Office,
St Andrews Cemetery, West Road,
Hexham. NE46 3RR