HEXHAM TOWN
COUNCIL
I HEREBY
GIVE YOU NOTICE
THAT a Meeting of the
Council will be held in the Council Chamber, Prospect House, Hexham on Monday 4
December 2006, at 7.30 pm, when the following items will be discussed:-
1.
Apologies for absence.
2.
To agree the Minutes of
the Town Council meeting held on the 6 November 2006, enclosed.
3.
Matters arising, if any.
4.
Councillor’s
declarations of interest, if any.
5.
Accounts for Payment
[list enclosed].
6.
Planning Decisions [list
enclosed].
7.
Committee reports.
7.1. To receive the minutes of the Town Council Planning
Committee meeting held on 6 November 2006, enclosed.
7.2. To receive the minutes of the Town Council Burial
Board Management Committee meetings held 13 November 2006 and 20 November 2006,
enclosed.
7.2.1.
Cllr J B Jonas, Burial
Board Management Committee Chairman, will propose a change to Committee
responsibilities in accordance with his enclosed memorandum.
8.
Correspondence.
9.
[at 7.35pm] Talk by Mike
Weaver, Medical Director, Dr Derek Thompson, Medical Director and Mrs A Wright
Asst. Director from Northumbria Healthcare NHS Trust on future plans for Hexham
Hospital.
10.
A briefing by Community
Police Inspector Kevin Oates on crime matters in Hexham.
11.
Budget 2007/8. Draft
Budget enclosed.
12.
To adopt revised
Standing Orders and Financial Regulations. See enclosed memorandum.
13.
To agree to apply for
borrowing approval to the Public Works Loan Board and secondly to agree to
borrow the finance required in order to carry out the previously agreed
improvement works at the Council’s St Andrews Cemetery, Hexham.
14.
Any urgent matters at
the Chairman of the meetings discretion. [Matters to be raised under this
item should be written out [if possible] and handed to the Chairman of the
meeting or the Clerk of the Council before the meeting begins.]
D Tiffin,
Clerk of the Council
27 November 2006
Hexham
Town Council
Council
Office, St Andrews Cemetery
West
Road, Hexham NE46 3RR
Answerphone
01434609575 Mobile 07710055051
Hagenda1206
HEXHAM TOWN COUNCIL
MINUTES OF THE TOWN COUNCIL MEETING HELD ON 6 NOVEMBER 2006
4060.PRESENT. Councillor B Pickering the Town Mayor in the Chair, together with Councillors G C Ferguson, T Robson, J V R Hare, H J C Herron, J B Jonas, M F C Donnelly, Mrs C J Robinson, J M Lambert, D Kennedy and Mrs I C Whale.
4061.PRESENTATIONS. The Mayor presented certificates to residents and businesses that had, by their gardens and flower displays, helped Hexham to bloom in 2006. A full list of the prizewinners is included within the archive copy of the minutes of the Council.
4062.DAVID OLIVER DECEASED. Cllr D Kennedy, as the Council representative on the Town Twinning Association, spoke about the recent death of David Oliver, President of the Twinning Association. David had been involved with town twinning for twenty-five years and had been one of its most active supporters. He will be missed not only in Hexham but in Metzingen and Noyon too. The meeting stood for a minute in silence in his memory.
4063.APOLOGIES FOR ABSENCE were received from Cllrs: Mrs J C Soulsby, M Way and N Wicks.
4064.MINUTES. It was AGREED the Minutes of the Council meeting held on the 2 October 2006 having been circulated, be signed as a true record.
4065.MATTERS ARISING.
a. PUBLIC BYWAY 12. Minute 4054 refers. It was AGREED the Council’s objection to the Order be withdrawn as it had no new evidence to submit. However the NCC had confirmed that a private individual had stated he would apply for a Traffic order to prevent vehicular traffic as soon as the Right of Way order is confirmed. A traffic order would be the best way to deal with any nuisances of motor vehicles using the route.
b. REMEMBRANCE DAY Minute 4048c refers. Councillors were reminded to attend the Remembrance ceremonies on the 11 and 12 November.
c. ONE NORTH EAST. Minute 4058 ref6ers. It was noted the Mayor had received no reply to his email to One NE. It was AGREED to request One NE to attend a meeting to explain what the organisation did for Hexham.
d. TOWN TWINNING. Cllr D Kennedy spoke about an article in the Courant that had referred to remarks reportedly made by Cllr M Way. Cllr D Kennedy deplored the articles content but the Council AGREED, after noting other Councillors remarks and the fact that Cllr Kennedy had not been present at the relevant meeting and also that Cllr Way was not present at the current meeting that no further comment should be made on the subject.
e. BRITAIN IN BLOOM. Minute 4044c refers. The Mayor, Cllr B Pickering had ordered a duplicate of the Britain in Bloom trophy and it was AGREED it should be displayed in the Tourist Information Office where the many visitors to the Town would see it.
f. HALLSTILE BANK. Minute 4044d refers. Cllr Mrs I C Whale advised that the road will be resurfaced in 2007 and traffic calming will be included. It was AGREED to request the Highway Authority discuss with service companies this work and to endeavour to ensure that any service undertakings carried out work to their services before or during such resurfacing work.
4066.DECLARATIONS OF INTEREST. There were no declarations of interest.
4067.ACCOUNTS FOR PAYMENT. It was AGREED to authorise payments in accordance with the lists circulated and as attached hereto.
4068.PLANNING DECISIONS. It was AGREED to receive the decisions of Tynedale Council on planning applications in accordance with the list circulated and attached hereto.
4069.COMMITTEE REPORTS:-
a. It was AGREED to receive the minutes of the Town Council Planning Committee meeting held on 2 October 2006, presented by the Deputy Mayor, Cllr J B Jonas.
b. CRIME MATTERS. Cllr N Wicks was not present but his report on crime trends in Hexham had been circulated and was presented by Cllr M F C Donnelly. Although Inspector K Oates had intended to be present at the meeting due to other business his visit had been postponed.
4070.TYNEDALE COMMUNITY PLAN. Tynedale Council will hold drop in sessions to consider the new Plan which is being prepared to replace the 2003 Plan. Councillors were advised one session will be on the 14 November 2006 in the Council Chamber.
4071.JOINT FORUM TYNEDALE COUNCIL AND TOWN COUNCILS. The next meeting will be held on 20 November 2006 and Cllr J B Jonas will attend as the Council representative. Other Councillors may be attending as Tynedale Councillors rather than as Hexham Councillors.
4072.DOTLAND CLOSE. Council had agreed a request for a ‘no ball games’ sign previously however Tynedale Council could not proceed to install it as the roadside verge was privately owned. It was AGREED to request permission from the landowner.
4073.HENCOTES. A copy of a letter sent to the Courant and sent by a business on Hencotes was noted. It was AGREED the Council sympathised with the correspondent’s complaint that road works for the water pipeline should have been completed without stopping for school holidays.
4074.HEXHAM COAT OF ARMS. On the request by Hexham Leazes Cricket Club it was AGREED the Club should have permission to reproduce the Town Coat of Arms shield on its kit and letter headings.
4075.COMMUNITY COUNCIL. It was AGREED to receive notice of the AGM of the Community Council on 7 November 2006.
4076.HEXHAM HOSPITAL. This subject had been on the agenda but due to clinical problems the Hospital Officers could not attend. The subject will be deferred to the December meeting.
4077.CHRISTMAS LIGHTING DISPLAY. The switch on by Santa Claus will be at 5.00pm on Friday 24 November 2006 in the Park at the bandstand. It was AGREED Cllrs J B Jonas, D Kennedy, M F C Donnelly and J Lambert will assist Cllr Mrs I C Whale in the purchase and distribution of sweets for the children. Tynedale Council will also be asked what fees are payable should unauthorised hawkers attend the event. It was also noted that Santa had been arranged this year but his attendance at future switch on ceremonies may not be possible. It was AGREED this was a matter for the next Council to consider and the subject would be raised in Council after the coming elections. In respect of the tenders received for the erection and removal of the displays it was noted the NCC had quoted £9782.08 and Bartram Walker Ltd £30,004.00. It was AGREED the NCC tender be accepted. It was also AGREED an order be placed in 2007 for the new light units to be sited on Beaumont Street, finance had been allowed in current budget and will be carried forward.
4078.TOWN TWINNING GIFTS. The proposal stated in Minute 4046 was considered. After some discussions the following was AGREED ‘Any gifts received by Councillors when visiting twin towns shall be held by the recipient on behalf of the Council unless the Council determines otherwise and any gifts and hospitality that exceed £25.00 in value shall be entered in a hospitality register to be retained with other Council registers’.
4079.HEXHAM IN BLOOM 2007. The memorandum on this subject was noted. As a number of Councillors and private individuals had now volunteered their assistance to Cllr B Pickering it was AGREED
a. Hexham should be entered and the Council will pay the entry fee for the 2007 Northumbria in Bloom competition.
b. The Council will provide pedestrian barrier flower baskets as it has done in the past and will also fund the provision of approximately 80 hanging flower baskets throughout the town. Funding for these items to be allowed for in the 2007/8 budget.
The meeting AGREED that it record the grateful thanks of the Council for the work by Cllr B Pickering in leading this matter over the last three or more years with all the success he had brought to Hexham.
4080.AUDIT 2005/6. It was AGREED to receive and approve the Audit report on the Accounts for 2005/2006, as circulated. It was noted the Clerk would make a report to Council on this matter shortly.
4081.MILECASTLE HOUSING ASSOCIATION. The Association was not enforcing its tenancy agreements and many tenants’ gardens were so neglected they were a disgrace. It was AGREED to request a meeting with the Association management as soon as possible. Cllrs B Pickering, J B Jonas and Mrs I C Whale were delegated to attend and to report to Council thereafter.
4082.NEXT MEETING. The next meeting of the Council would be held on 4 December 2006.
________________________Chairman
HEXHAM TOWN COUNCIL
ACCOUNTS
FOR PAYMENT ON 4 DECEMBER 2006
Payee
|
Detail
|
Cheque issued for |
Vat |
Net of vat |
Cheque number |
Ref. |
|
Arco
Ltd |
Workwear |
16.27 |
2.42 |
13.85 |
103948 |
5019 |
|
HSBC |
Bank charges |
19.69 |
|
19.69 |
Ddb |
5018 |
|
Dale
Garage |
Diesel/petrol |
111.50 |
16.60 |
94.90 |
Ddb |
5024 |
|
NPower |
Account for floodlights |
336.91 |
50.18 |
286.73 |
Ddb |
5013 |
|
David
Dixon |
Propane gas |
34.97 |
1.67 |
33.30 |
103949 |
5024 |
|
Gardening
Direct [DPA Direct Ltd] |
Plants |
170.80 |
25.44 |
145.36 |
Ddb |
5021 |
|
Tynedale
Council |
One dog bin clearance cost
2006/7 |
285.41 |
42.51 |
242.90 |
103950 |
5041 |
|
Viking
Direct |
Stationery items |
149.42 |
22.25 |
127.17 |
103947 |
5047 |
|
Rei-Lux
UK |
Testing street lamp posts
for Xmas lights |
235.00 |
35.00 |
200.00 |
103946 |
5056 |
|
Top
Signs |
HTC coat of arms stickers |
63.45 |
9.45 |
54.00 |
103951 |
5048 |
|
Orange
PCS |
Accounts |
128.27 |
19.10 |
109.17 |
Ddb |
5032 |
|
Hexham
Courant |
Remembrance Day
advertisement |
153.93 |
22.93 |
131.00 |
103952 |
5048 |
|
S
Dunne |
Remembrance Day Piper fee |
50.00 |
|
50.00 |
103953 |
5048 |
|
Brampton
Silver Band |
Remembrance Day Band fee |
350.00 |
|
350.00 |
103954 |
5048 |
|
British
Telecom plc |
Account |
78.88 |
11.74 |
67.14 |
103955 |
5032 |
|
David
Dixon |
Angle grinder and parts |
81.87 |
12.19 |
69.68 |
103956 |
5026 |
|
Allianz
Cornhill Commercial |
Motor policy renewal due
16/12/06 |
1910.37 |
|
1910.37 |
103957 |
5022 |
|
Trees
Please |
Woodland burial site trees |
291.16 |
43.36 |
247.80 |
103958 |
5021 |
HEXHAM TOWN
COUNCIL
ADDITIONAL
ACCOUNTS FOR PAYMENT ON 4 DECEMBER 2006
Payee
|
Detail
|
Cheque issued for |
Vat |
Net of vat |
Cheque number |
Ref. |
|
D
Tiffin |
Postage refunded |
64.03 |
|
46.03 |
103959 |
5045 |
|
Staff
wages/Clerks fee |
December total |
7344.56 |
|
7344.56 |
103959/66 |
5049 |
|
NCC
LG Pension fund |
January |
1721.36 |
|
1721.36 |
103967 |
5050 |
|
Best
Western Beaumont Hotel |
Remembrance Day lunch |
648.80 |
96.63 |
552.17 |
103945 |
5048 |
|
Viking
Direct |
Staff refreshment |
65.57 |
1.22 |
64.35 |
103968 |
5028 |
|
Hexham
Courant |
Advertisement for Christmas
lights |
76.96 |
11.46 |
65.50 |
103969 |
5048 |
|
Hexham
Courant |
Copy photos of Remembrance
Day |
66.00 |
11.00 |
55.00 |
103970 |
5048 |
|
Tynedale
Council |
Grant for Hexham Community
Partnership |
4000.00 |
|
4000.00 |
103972 |
5042 |
|
David
Dixon |
Screwdrivers |
7.99 |
1.19 |
6.80 |
103 |
5025 |
HEADSTONES
REPAIR - ACCOUNTS FOR PAYMENT [These totals will be part refunded [35%] by
Corbridge PC in due course]
Payee
|
Detail
|
Cheque issued for |
Vat |
Net of vat |
Cheque number |
Ref. |
|
J T
Dove Ltd |
Concrete mix |
114 24 |
17.01 |
97.23 |
103971 |
5038 |
MAYORS
ALLOWANCE - ACCOUNTS FOR PAYMENT
Payee
|
Detail
|
Cheque issued for |
Vat |
Net of vat |
Cheque number |
Ref. |
|
|
|
|
|
|
|
|
|
Allowance
balance |
2006/7 |
487.03 |
|
|
|
5043 |
INCOME RECEIVED NOVEMBER 2006
Received |